Experience Needed/Responsibilities: -Paid consultancy & advisory admin work (very high priority / ROI focus)
-Email & calendar management
-Structuring inbox and tagging or prioritizing ~10+ recurring key contacts, monitoring throughout the day (not just once daily)
-Flagging and chasing any unanswered or overdue emails or messages
-Preventing overlaps or conflicts in the client’s calendar
-Preparing agendas and meeting minutes
-Tracking and following up on action items
-Supporting board meetings (scheduling, materials, follow ups)
-Travel & logistics (high priority)
-Full ownership of travel arrangements (flights, hotels, car rentals)
-Handling complex Dubai based vendors
-Event registrations, venue coordination, logistics around conferences and trips
-Managing inbound requests from platforms like GLG and similar
-Handling manual booking systems (manually inputting availability, managing time zones)
-Researching similar platforms or opportunities to increase volume of paid calls
-Ensuring a predictable flow of 2 to 4+ paid calls per month so she earns herself back
-Events & conference management (priority #3)
-Researching relevant conferences or events in Dubai and beyond
-Registering and managing logistics around attendance
-Doing outreach to attendees or speakers and booking meetings around events
-Supporting speaking opportunities (coordinating with social media manager where needed)
-Consultancy, board, or thought-leadership support
-Offloading consultancy related admin and coordination (e.g., proposals, forms, platform profiles)
-Supporting board opportunities (adapting and maintaining Martin’s board profile, drafting applications)
-Supporting speaker opportunities (keeping profiles up to date, managing inbound offers and requirements)
-Personal and relocation tasks (mostly one off)
-Posting furniture or items for sale
-Coordinating marine shipping container and logistics for move to Dubai
-General errands research (e.g., podcast studio options, service providers in Dubai)
-Documentation & process support (nice to have but valuable)
-Creating IT or application user guides and click by click process documentation
-Documenting workflows so tasks don’t fall through the cracks
-General ownership & follow through
-Proactively tracking open loops and reminding Martin or Natalia about items that still need their action
-Acting as process owner who organizes them and ensures nothing gets forgotten
Good to have: -Based in Dubai (higher priority than Arabic) and able to occasionally handle local errands or onsite tasks
-Copywriting skills (strong English writing and can help with newsletter or content related text)
-IT or technical background or comfort with tools and documentation
-Experience documenting systems or processes and creating user guides
-Arabic language skills (lowest priority, purely nice to have, and should not shrink candidate pool)