In this role, you will be instrumental in ensuring the seamless operation and maximum effectiveness of our Delivery leadership team. You will proactively manage administrative functions, anticipate needs, and provide high-level support that enables leaders to focus on strategic priorities.
Strategic Calendar Management:
Manage complex and ever-evolving calendars using Google Calendar. Exercise sound judgment in vetting and prioritizing requests, proactively recommending adjustments to optimize leaders’ time and alignment with business priorities.
Meeting Preparation & Leadership Support:
Ensure leaders are fully prepared and punctual for all engagements. Contribute actively to leadership meetings by capturing comprehensive notes, tracking action items, and driving follow-up to ensure accountability and timely execution.
Stakeholder Coordination:
Coordinate meetings across multiple internal and external stakeholders, navigating competing priorities and complex scheduling demands within a global, matrixed environment.
Travel & Expense Management:
Seamlessly arrange domestic and international travel, including detailed itinerary drafting, visa processing, and timely expense report processing. You’ll be the go-to for remote logistical support, ensuring smooth journeys for our leaders.
Project & Task Oversight:
Provide critical follow-up and reminders on project deadlines, action items, and deliverables, ensuring timely completion.
Operational Excellence:
Support key operational initiatives, including facility and space planning logistics, budget tracking, and team expense oversight. Identify opportunities to improve processes and enhance efficiency.
Event Planning & Team Engagement:
Lead the planning and execution of team gatherings, leadership summits, all-hands meetings, and BRs. Manage logistics, budgets, vendors, and communications end-to-end.
Adaptable Support:
Effectively support leaders in hybrid and remote environments, navigating conference room logistics, time zones, and shifting priorities.