What You’ll Be Doing
● Manage and coordinate administrative tasks on behalf of the executive
● Review and manage emails, including drafting responses and follow-ups
● Create email drafts that accurately reflect the executive’s tone and communication style
● Follow up with customers, contacts, and stakeholders to ensure actions are completed
● Monitor outstanding tasks and proactively remind the executive of anything requiring their attention
● Help coordinate events, invitations, attendees, and customer communications
● Manage logistics for company events and executive engagements
● Research and coordinate vendors and suppliers, including promotional merchandise and company swag
● Place orders and coordinate delivery of materials and supplies
● Work within HubSpot and other internal systems to self-service administrative requests
● Maintain accurate records and information across Google Sheets and other Google Workspace tools
● Support general executive-level administration and ad hoc projects
● Identify opportunities to improve processes and make the executive’s day-to-day
workflow more efficient
● Take ownership of assigned tasks from start to finish, ensuring nothing falls through the cracks