Key ResponsibilitiesExecutive & Administrative Support
● Manage and coordinate calendars and meetings
● Monitor incoming emails and respond or flag items appropriately
● Ensure important messages and meeting requests are handled promptly
● Coordinate meetings with senior and international stakeholders
● Follow up professionally and persistently with contacts who have gone quiet
● Keep track of outstanding conversations, commitments, and follow-ups
● Prepare and organise documents for meetings and external stakeholders
Research & Ad-Hoc Support
● Conduct research and identify suppliers, services, venues, and other resources internationally
● Assist with organising events and travel-related requirements
● Research and coordinate local suppliers in international locations
● Support the founders with ad-hoc personal and professional administrative tasks
Notion & Documentation
● Maintain information and documentation within Notion
● Create, organise, edit, and share Notion documents
● Keep Notion records accurate and up to date
● Help ensure Notion remains the company’s central source of information
Financial & Document Administration
● Organise and categorise company expenses
● Help turn expense information into useful data for weekly and monthly reviews
● Prepare documentation for accountants, tax advisors, and lawyers
● Manage sensitive documents and ensure deadlines are clearly tracked
Confidentiality & Information Security
● Handle highly sensitive business, legal, scientific, and personal information
● Maintain strict confidentiality at all times
● Exercise excellent judgment when dealing with sensitive communications and documents
● Follow appropriate data security and confidentiality procedures