Provide administrative support to the Facility Manager, management staff and HR Department
•
Reporting and data entry
•
Generate Purchase Orders and requisitions
•
Plan, coordinate, and support internal meetings, employee engagement initiatives, wellness activities, and company events, including managing event logistics, vendor coordination, catering, scheduling, materials preparation, and on-site support.
•
Act as a receptionist and answer the telephone professionally and record and return all messages within 24 hours
•
Maintains customer and employee confidence and protects operations by keeping information confidential
•
Maintain office inventory supplies
•
Prepare correspondence, presentation materials, project planning, and development, and various reports.
•
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
•
Respond to inquiries from both external and internal contacts and provide direction to appropriate departments for response and when necessary, initiate timely follow-up.
•
Receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attention
•
Handle any HR function for the facilities that may be asked in a confidential manner
•
Handle issues that arise around the facility management, schedule outside vendors for service-related requirements
•
Participate/Chair the local health and safety, wellness and social committees
Strengths that Shine in This Role
•
Strong communication skills, both written and verbal.
•
Ability to take initiative and work proactively under minimal supervision.
•
Superior organizational skills with a meticulous attention to detail.
•
Ability to prioritize and successfully complete tasks while working under pressure in a fast-paced environment.
•
Team-player with strong interpersonal skills and a professional attitude capable of fostering strong working relationships with all levels of staff within the organization as well as external contacts.
•
Ability to work with sensitive and confidential material.
•
Ability to plan, research topics and be creative
Skills That Matter in This Role
•
2-5 years of experience in an administrative assistant capacity.
•
Excellent computer skills including a high degree of proficiency in Microsoft Word, Excel, and PowerPoint.
•
Fluency in Spanish
•
Previous experience planning and executing events
•
Demonstrated experience in budget management and expense tracking.
•
Strong analytical skills with the ability to exercise judgment when dealing with problems or issues that may arise.
•
Solid multi-tasking skills with the ability to manage and balance large volumes of work
•
Other Education/Certification/Training preferred: High School Diploma
Why You’ll Love Working Here
•
Enjoy excellent benefits with low premiums, plus Healthcare and Wellness Spending Accounts to keep you and your family covered
•
Earn more with shift premiums and annual performance-based bonuses
•
Plan for your future with 401K matching
•
Take advantage of generous paid time off — including vacation, holidays, sick, personal, birthday, and volunteer days
•
Dress comfortably every day with our casual dress code
•
Free on-site parking for easy, stress-free commutes
•
Give back with two paid volunteer days to support causes you care about
•
Be recognized and rewarded through our employee appreciation and recognition programs