Project Coordination & Implementation
Ability to organize and manage multiple concurrent projects and priorities. Can develop timelines, Gantt charts, and track milestones, while monitoring status of deliverables. Demonstrated accountability and follow-through on commitments and action items. Ability to anticipate risks and facilitate timely resolution of issues to keep projects and initiatives on schedule.
Executive Support & Operations
Ability to manage and support CEO level priorities and organizational demands. Coordinates complex schedules, meetings, and executive communications. Maintains confidentiality and demonstrates sound judgment in handling sensitive matters. Anticipates executive needs and proactively addresses challenges. High level of professionalism appropriate for supporting the CEO.
Builds effective working relationships with physicians, administrators, faculty, and external stakeholders. Facilitate collaboration across departments and functions. Demonstrates diplomacy and professionalism when navigating competing priorities.
Communicates clearly and effectively with individuals at all organizational levels. Develops executive presentations, reports, meeting materials, and correspondence.
Adapts quickly to changing priorities and emerging organizational needs. Manages multiple deadlines in a fast-paced healthcare environment. Demonstrates resilience and effectiveness under pressure.
Problem Solving & Critical Thinking
Can analyze issues and identify practical solutions independently. Exercises independent judgment while escalating issues appropriately. Uses data and information to support recommendations and decision-making.
Produces accurate, high-quality work products. Maintains organized records, project documentation, and tracking systems. Ensures follow-through on commitments and deadlines.
Influence Without Authority
Drives progress through collaboration and effective communication. Strong organizational and influence ability to coordinate efforts across teams without direct supervisory authority. Encourages accountability and engagement among stakeholders.
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Bachelor’s degree preferred. An equivalent combination of education, training, and relevant work experience may be substituted. Candidates currently pursuing a degree and possessing demonstrated experience in executive support, project coordination, healthcare operations, or strategic initiatives will be considered.
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Minimum of 2-5 years of progressively responsible administrative, operations, project coordination, healthcare, or executive support experience.
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Experience supporting senior leaders, executives, physicians, or department leadership preferred.
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Demonstrated ability to coordinate multiple projects, initiatives, or workstreams simultaneously.
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Strong proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, Teams, and Excel.
The successful candidate will have demonstrate exceptional organizational skills, initiative, sound judgment, attention to detail, and the ability to influence outcomes through coordination and relationship-building. Formal project management certification is not required. However, experience leading or coordinating projects and driving initiatives to completion is highly desirable.