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PA
Pavago

Virtual Assistant

LocationOman
Work moderemote
Typefull-time
Company size501+ people
First seen1w ago
Last seen1d ago
Virtual Assistant (Executive Support / CRM / Operations) – Remote
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours (flexible based on client needs)
About the Role
We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across multiple business functions.
This is not a passive admin role.
You’ll act as a reliable execution partner, ensuring tasks are completed on time, communication stays organized, and nothing falls through the cracks.
If you’re highly organized, proactive, and comfortable handling multiple responsibilities — this role fits you well.
What You’ll Own
Calendar, Inbox & Admin Management (Core)
•
Manage calendars, schedule meetings, and coordinate across time zones
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Organize inboxes, respond to emails, and flag priorities
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Draft professional communication (emails, memos, documents)
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Prepare meeting notes and track follow-ups
Data & System Management
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Maintain records in:
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Google Sheets
•
Microsoft Excel
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CRMs like HubSpot / Salesforce
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Keep data accurate, updated, and well-structured
•
Organize files across:
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Google Drive
•
Dropbox
•
Microsoft SharePoint
Research & Task Execution
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Conduct research on:
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Competitors
•
Vendors
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Market insights
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Compile findings into structured summaries or presentations
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Support ad hoc requests and small projects
Client, Vendor & Communication Support
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Respond to client inquiries or route them appropriately
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Follow up with vendors and track outstanding items
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Ensure clear, timely communication across stakeholders
Operations & Project Support
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Assist with:
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Invoicing and expense tracking
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Light bookkeeping (if required)
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Maintain project trackers in:
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Asana
•
Trello
•
Notion
•
Monday.com
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Keep workflows organized and updated
What Makes You a Strong Fit
•
You are highly organized and detail-oriented
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You take initiative without being asked
•
You communicate clearly and professionally
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You can manage multiple tasks without losing track
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You are reliable and follow through consistently
Required Experience & Skills
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1–2 years of Virtual Assistant, admin, or operations support experience
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Strong proficiency in:
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Microsoft Office / Google Workspace
•
Excellent written and verbal communication skills
•
Strong time management and organizational ability
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Reliable internet and ability to work independently
Nice to Have (Top Candidates)
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Experience with CRMs:
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HubSpot / Salesforce / Zoho
•
Familiarity with:
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QuickBooks
•
Xero
•
Experience supporting:
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Founders
•
Startups
•
Remote teams
•
Handling multiple clients or executives simultaneously
What a Typical Day Looks Like
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Manage calendar and inbox, prioritizing urgent tasks
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Update CRM records and organize documents
•
Prepare reports, documents, or presentations
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Conduct research for ongoing projects
•
Follow up with vendors and stakeholders
•
Review tasks and prepare next-day priorities
In short:
You ensure operations run smoothly and nothing slips through the cracks.
Key Metrics (KPIs)
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Tasks completed accurately and on time
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Zero missed meetings or scheduling errors
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Fast and professional communication response times
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Organized and up-to-date records
•
Positive feedback from clients and stakeholders
Why This Role Stands Out
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High ownership and autonomy
•
Exposure to multiple business functions
•
Opportunity to grow into:
•
Operations Manager
•
Executive Assistant
•
Project Coordinator
Apply Now
If you:
•
Are highly organized
•
Take ownership of tasks
•
Communicate clearly and reliably
This role is a strong fit.
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