Our Mission: The University of Austin prepares thoughtful and ethical innovators, builders, leaders, public servants and citizens through open inquiry and civil discourse.
We are seeking a detail-oriented, enthusiastic, and dependable individual to join our Finance team as an
Accounting Assistant. This role offers the opportunity to learn, grow, and contribute within a fast-paced and dynamic organization. The ideal candidate is highly organized, proactive, and committed to providing excellent internal and external customer service.
Responsibilities
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Accounts Payable Functions
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Responsible for full cycle accounts payable (AP) functions, including:
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Reviewing invoices in Ramp to ensure accurate coding, approvals, and supporting documentation
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Monitoring and maintaining the AP mailbox for incoming invoices and reimbursement requests
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Contacting vendors to obtain necessary documents needed to process invoices and payments, such as W9s, banking/payment details, and other supporting documents
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Work closely with internal departments and external vendors to resolve payment issues or discrepancies
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Review AP aging monthly, including following up to close any open AP.
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Updating, when necessary, vendor, merchant and/or vendor account information.
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Maintaining organized AP documentation and support records / files.
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Assist in training new employees in accounts payable processes and procedures.
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Ensure compliance with company policies, procedures, and regulatory requirements.
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Assisting with annual 1099 preparation and processing
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Maintaining and updating AP process documentation and manuals
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Credit Card & Expense Management
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Responsible for employee credit card expense reconciliation via Ramp.com
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Review transactions for accurate coding and approvals
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Follow up with staff on outstanding tasks to complete transactions
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Reconcile transfer of data to accounting system
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Assisting with employee expense report processing and policy compliance
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Additional Accounting Support
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Support the Controller with organizational data analysis and reporting projects
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Prepare Bank deposits and logs to support the Finance and Development Teams
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Assist with monthly close, including preparing journal entries, reconciliations, and maintaining supporting schedules.
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Participate in annual financial audits
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Assist with processing student financial aid application documentation and related administrative tasks
Qualifications
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Bachelor’s degree in accounting, finance, or a related field is preferred but not essential
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Proficiency with Microsoft excel and Microsoft Office applications
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Knowledge of accounts payable, accounts receivable, and general ledger accounting
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Strong attention to detail and accuracy
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Excellent organizational, communication, and interpersonal skills
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Ability to work independently and as part of a team
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Ability to handle sensitive and confidential information with professionalism