Construction Project Management – Primary Focus
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Coordinate projects from planning through to completion
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Manage project schedules, timelines, milestones, and outstanding actions
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Coordinate trades, contractors, suppliers, and other project stakeholders
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Proactively chase trades and suppliers to ensure agreed deadlines are met
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Identify project delays, dependencies, and potential risks before they become larger problems
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Coordinate materials, equipment, and site requirements
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Maintain visibility across multiple moving parts and competing priorities
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Keep management informed of project progress, delays, and required decisions
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Maintain accurate project information, tasks, and documentation
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Help establish stronger project management processes as the business grows
Trade & Supplier Coordination
A significant component of this role will involve direct phone communication with Australian trades, suppliers, local government and other regulators, as well as with the internal team.
Responsibilities will include:
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Contact trades and suppliers to confirm availability, pricing, and timelines
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Follow up overdue work, materials, and outstanding commitments
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Accountability with stakeholders for clear answers and realistic delivery dates
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Coordinate information between different trades and project stakeholders
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Source alternative suppliers or contractors when existing options are unavailable
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Maintain professional relationships while being sufficiently assertive to keep projects moving
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Regular and ongoing communication with key team members regarding status and progress of projects and key tasks.
The successful candidate must be confident on the phone and comfortable having direct conversations when deadlines are at risk.
Research & Problem Solving
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Independently research solutions to unusual project and operational requirements
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Source suppliers, contractors, products, and specialist services in Australia
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Research requirements for regional and remote Australian councils, policies and regulations
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Find practical solutions for logistics such as crane operators, transport providers, specialist trades, materials, or staircase designs
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Compare suppliers, pricing, specifications, and availability
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Work through large amounts of information and identify the most practical solution
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Use AI and online research tools to accelerate research while independently validating information
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Present management with clear options and recommendations rather than simply forwarding raw information
Project Documentation & Systems
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Maintain accurate project records and documentation
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Track actions, deadlines, milestones, and outstanding requirements
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Maintain project information within the company’s chosen project management system
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Organise supplier quotes, contracts, drawings, and supporting documentation
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Assist with developing project templates, checklists, and workflows
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Support document processes by contributing to SOPs as repeatable workflows emerge
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Create greater visibility and structure across projects without requiring established processes
General Operations & Administration
This role requires someone willing to support the wider business wherever needed, including:
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General business administration
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Preparing and organising documents
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Maintaining spreadsheets and trackers
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Following up emails and outstanding actions
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Scheduling and meeting coordination
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Supplier and contractor administration
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Data entry and information management
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Basic reporting and project updates
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Assisting with Xero or basic financial administration where required
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Supporting other operational priorities as they arise
Xero/bookkeeping capability is advantageous but is a low priority compared with construction project management and communication skills.
Executive & Personal Support
As part of the broad nature of the role, the successful candidate must also be comfortable assisting leadership with occasional EA and personal tasks.
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Research and information gathering
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Scheduling and coordination
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Following up external parties
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Making bookings or arrangements
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Preparing information and documentation
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Completing ad hoc personal or executive tasks when required
The expectation is a flexible, team-oriented approach rather than a rigid distinction between project management and administration.