Harmattan AI is a next-generation defense prime building autonomous and scalable defense systems. Following the close of a $200M Series B, valuing the company at $1.4 billion, we are expanding our teams and capabilities to deliver mission-critical systems to allied forces.
Our work is guided by clear values: building technologies with real-world impact, pursuing excellence in everything we do, setting ambitious goals, and taking on the hardest technical challenges. We operate in a demanding environment where rigor, ownership, and execution are expected.
About the Role
Office Operations & Facilities Management
Responsibilities
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Establish and maintain office operating procedures and administrative processes.
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Manage office supplies, equipment, vendors, and facilities-related requirements.
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Coordinate office moves, workspace planning, and facility improvements as the organization grows.
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Serve as the primary point of contact for office logistics and workplace issues.
Executive Calendar & Meeting Management
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Own recurring meeting schedules for executive leadership and key business functions.
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Coordinate leadership meetings, staff meetings, and internal working groups.
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Improve meeting cadence, agenda management, action-item tracking, and follow-up processes.
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Optimize executive calendars to maximize productivity and minimize scheduling conflicts.
Administrative Infrastructure
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Develop scalable administrative systems, templates, trackers, and filing structures.
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Support onboarding and offboarding activities for U.S.-based employees.
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Assist with document management, records organization, and internal communications.
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Establish repeatable processes that reduce administrative burden on leadership and staff.
Travel & Event Coordination
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Coordinate domestic and international travel arrangements for executives and employees.
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Support planning and logistics for demonstrations, trade shows, customer visits, and company events.