Working Hours: U.S. Client Business Hours (flexibility for deadlines)
About the Role
At Pavago, one of our clients is hiring a Project Coordinator to bring structure, accountability, and visibility across multiple projects and operational workflows.
This is not a passive administrative role.
You will act as the execution backbone of the team — ensuring:
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Timelines stay on track
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Deliverables are completed
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Stakeholders stay aligned
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Risks are identified early
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Documentation remains organized and accurate
If you are:
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Highly organized
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Proactive with follow-ups
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Comfortable managing multiple moving parts
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Strong in communication and coordination
This role is a strong fit.
What You’ll Own
Project Planning & Timeline Management
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Maintain and update project plans using:
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Asana
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Trello
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Monday.com
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MS Project / Smartsheet
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Track:
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Timelines
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Milestones
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Dependencies
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Deliverables
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Ensure schedules and project trackers remain accurate and updated
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Help teams stay aligned on priorities and deadlines
Documentation & Reporting
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Prepare:
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Meeting agendas
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Meeting notes
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Action items
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Weekly project reports
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Maintain organized documentation in:
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SharePoint
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Google Drive
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Confluence
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Create reports covering:
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Progress updates
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Risks and blockers
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Key project metrics
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Ensure all project documentation stays clean and accessible
Communication & Coordination (Core Responsibility)
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Act as the central liaison between:
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Project managers
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Team members
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Leadership
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Stakeholders
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Ensure:
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Clear communication
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Alignment on priorities
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Proper documentation of decisions
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Follow up proactively on tasks and deliverables
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Escalate delays or blockers early before timelines are impacted
Task & Resource Tracking
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Monitor:
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Task completion
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Resource availability
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Dependencies
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Ensure no task or deliverable gets missed
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Help maintain accountability across active projects
Risk & Quality Management
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Identify:
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Delays
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Bottlenecks
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Operational risks
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Maintain project risk registers and escalation tracking
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Help ensure deliverables meet quality expectations before submission
Vendor & External Coordination
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Coordinate with vendors, contractors, and external stakeholders
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Track deliverables against agreed timelines
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Escalate issues proactively when expectations are not met
What Success Looks Like
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Projects remain organized and on schedule
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Stakeholders stay informed and aligned
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Risks are identified before they become operational issues
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Documentation remains clean and easy to access
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Teams consistently meet deadlines with fewer coordination gaps
What Makes You a Strong Fit
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Extremely organized and detail-oriented
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Strong follow-up and accountability mindset
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Excellent written and verbal communication
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Able to manage multiple projects simultaneously
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Proactive in identifying risks and solving problems early
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Comfortable operating in fast-paced environments
Requirements (Must-Have)
Experience
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2+ years experience in:
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Project coordination
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Operations support
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Administrative/project support roles
Core Skills
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Hands-on experience with:
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Asana
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Trello
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Monday.com
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Strong Excel / Google Sheets skills including:
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Trackers
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Pivot tables
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Conditional formatting
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Strong organizational and documentation skills
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Excellent communication and coordination ability
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Comfortable working remotely across multiple stakeholders
Nice to Have
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Certifications:
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PMP
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CAPM
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Agile certifications (or in progress)
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Familiarity with:
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Agile / Scrum workflows
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Sprint planning
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Experience in:
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SaaS
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Marketing
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Professional services
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Construction or operations-heavy environments
What a Typical Day Looks Like
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Update project timelines and task trackers
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Follow up with teams on deliverables and deadlines
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Support meetings with notes and action items
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Prepare weekly status updates and reports
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Coordinate communication across stakeholders
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Identify and escalate risks early
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Maintain organized project documentation and systems
In short:
You ensure projects remain organized, visible, on-track, and operationally controlled from start to finish.
Key Metrics (KPIs)
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On-time completion of tasks and milestones
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Accuracy and consistency of project reporting
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Reduction in missed deadlines caused by coordination gaps
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Clean and updated project documentation
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Positive stakeholder feedback on communication and organization
Why This Role Stands Out
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High ownership across multiple projects
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Direct exposure to leadership and operations
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Clear impact on execution and delivery quality
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Structured workflows with measurable KPIs
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Opportunity to grow into:
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Project Manager
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Operations Manager
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Program Coordinator
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Fully remote environment with growth potential
Interview Process
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Initial Phone Screen
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Video Interview with Pavago Recruiter
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Practical Task (project tracker + status report)
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Client Interview
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Offer & Background Verification
Apply Now
If you:
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Love keeping projects organized and moving forward
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Are proactive and detail-driven
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Thrive in fast-paced operational environments
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Enjoy coordinating teams, timelines, and execution
This is a strong opportunity to step into a high-impact project coordination role.