The Procurement & Admin Services Intern is embedded directly into active operational projects as a junior team member through our structured “Coach-In” Pipeline Program. Operating within an Agile Generalist department model across multi-site facilities in Makati, Mabalacat, and Angeles, you will shadow and assist Procurement & Admin Services Specialists in executing end-to-end supply chain, facilities, and statutory compliance functions. This role is designed to build high operational maturity, isolating enterprise purchasing risk, driving vendor SLA governance, and serving as a direct talent pipeline for a full-time Procurement & Admin Services Specialist position.
Responsibilities & Duties:
1.
Sourcing & Supply Chain Execution:
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Support the vendor competitive bidding process and assist with processing Purchase Requisitions (PR) into Purchase Orders (PO) via Jira Service Desk, adhering to SLA turn-around time.
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Facilitate vendor vetting and vendor selection alongside business requesters.
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Maintain and update the enterprise central vendor database for accurate records.
2.
Vendor Management & SLA Governance:
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Track vendor on-time delivery metrics against the departmental SLA targets.
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Support receiving QA inspections at site hubs and assist in tracking Service Level Credits or contractual penalties for vendor defaults.
3.
Facilities & Day-to-Day Workspace Reliability:
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Participate in routine site walk-throughs to measure and log workplace satisfaction touchpoints (HVAC, lighting, cleanliness, seating comfort).
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Assist in tracking seat occupancy metrics and hot-desking allocations across multi-site locations.
4.
Statutory Compliance & Regulatory Support:
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Log and format PEZA forms and gate passes for asset transits.
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Maintain Privacy Impact Assessment (PIA) tracking sheets to ensure strict compliance with National Privacy Commission (NPC) requirements.
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Organize document filings for multi-LGU compliance, including Mayor’s Permits, FSICs, and Sanitary Permits.
Requirements
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Currently pursuing a Bachelor’s Degree in Supply Chain Management, Business Administration, Industrial Engineering, Real Estate/Facilities Management, or a related field requiring academic On-the-Job Training (OJT).
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Proficient in MS Excel / Google Sheets
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Strong written and verbal English communication skills for cross-departmental coordination and vendor interactions.
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Demonstrated detail-orientation, high accountability, and enthusiasm.
Educational Requirements & Certifications:
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Active enrollment in an accredited University or Higher Education Institution (HEI) requiring an OJT/Internship unit.
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Valid endorsement letter and Memorandum of Agreement (MOA) from the academic institution.