Work Schedule: This role is fully flexible across Sydney, USA, and France time zones. While there is no fixed 9am–5pm structure, the expectation is availability and coverage across a 7am–7pm window, with the contractor managing their own time within that period to ensure all business and personal support needs are met across overlapping time zones.
About the company
Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you’ll be able to work from home.
Who The Client Is: A privately held investment firm focused on managing and growing a diversified portfolio across media, technology, property, and venture capital investments in Australia and Europe.
Role Overview: We are seeking a highly experienced Executive Assistant / Personal Assistant to support a Sydney-based principal managing international investments, stakeholders, and personal responsibilities across multiple time zones (Australia, USA, and France).
This is a senior EA/PA role requiring exceptional organisational ability, financial administration skills, and proactive systems thinking. The successful candidate will manage complex scheduling across global time zones, oversee communications, and support both business and personal coordination tasks.
A strong emphasis is placed on accuracy, initiative, written communication, and the ability to build systems that reduce operational friction.
Key Responsibilities:
Executive Support
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Manage complex diary across Australia, USA, and Europe time zones
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Coordinate meetings, run sheets, and daily scheduling adjustments
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Monitor inbox and draft professional communications
Financial & Administrative Support
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Manage Xero bookkeeping for both personal and business accounts
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Track expenses, invoices, and financial documentation
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Support reconciliation and financial organisation
Travel & Logistics
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Coordinate international travel, accommodation, and itineraries
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Manage changes across time zones and last-minute adjustments
Stakeholder Management
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Liaise with investors, partners, clients, and internal teams
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Ensure clear, timely, and professional communication
Personal & Operational Support
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Support personal scheduling and family-related coordination
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Maintain visibility of recurring tasks and commitments
Systems & Efficiency
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Use AI and automation tools to improve workflows, productivity, and information management
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Identify repetitive or manual processes and recommend opportunities for automation
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Build, configure, or maintain practical AI-powered workflows and productivity systems
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Use AI tools such as ChatGPT, Claude, Gemini, or similar platforms for research, analysis, communication, and workflow optimisation
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Troubleshoot operational and systems-related problems and develop practical solutions
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Build and maintain simple systems that reduce recurring issues and operational friction
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Anticipate needs and proactively identify ways to improve how the principal works
Requirements
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5+ years’ experience as a high-level EA / Executive Assistant
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Strong experience with Xero and financial administration
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Excellent written English and professional communication skills