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Cooley

IP Technology & Automation Manager

Salary$130k – $195k
LocationBoston; New York; Palo Alto; Washington DC; Colorado; Seattle; San Diego
Work modehybrid
Typefull-time
SenioritySenior
Experience5+ yrs
Company size1,001–5,000 people
First seenOct 3, 2026 · 1w ago
Verified live1d ago
At a glanceSummarised by Seekless from the posting.
Must have14
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
Ability to work extended and/or weekend hours, as required
Ability to travel, as required
5+ years' experience in an IP-related role
Project management experience
Strong understanding of workflow automation, process improvement, systems integration, and AI concepts and their practical application to IP legal service delivery
Experience reviewing workflows and identifying opportunities to automate, simplify, or improve processes
Ability to translate business and operational needs into clear business and functional requirements for technical teams
Ability to understand how systems, data, integrations, and automated workflows work together and to communicate effectively with both technical and non-technical teams
Working knowledge of user acceptance testing, including developing test scenarios, documenting results, and coordinating issue resolution
Ability to demonstrate having streamlined and automated IP workflows through integration and/or leveraging enabling artificial intelligent tools
Strong analytical and problem-solving skills, with the ability to evaluate options, identify risks and dependencies, and recommend practical solutions
Familiarity with AI-enabled tools and automation platforms and an understanding of appropriate use, limitations, data privacy, confidentiality, and information security considerations
Knowledge of intellectual property operations, patent processes, legal service delivery, or legal technology
Nice to have5
Bachelor's Degree
Supervisory experience in a professional services or law firm environment, with ability to manage, coach, and motivate
Previous law firm experience
Experience researching IP statuses and histories in PTO databases, including USPTO systems (PatentCenter), WIPO Patentscope, navigation and general knowledge of international patent sites (i.e., USPTO Global Dossier, EPO Patent Register, CIPO, etc.)
Possess working knowledge and keep abreast of rules according to USPTO procedures, 37 C.F.R., the Manual of Patent Examining Procedure (MPEP) rules
Eligibility2
Hybrid schedule: some in-office presence and some work from home days. Employees must work from their regular state of residence during hybrid remote days and be within commutable distance of a Cooley office.
EOE (Equal Opportunity Employer)
Skills
Microsoft Office
iManage
USPTO systems
PatentCenter
WIPO Patentscope
EPO Patent Register
Benefits
Medical
Health savings account
Dental
Vision
Flexible spending accounts
Pre tax commuter benefits
Life insurance
Ad&d
Long term care coverage
Backup care
Parental support benefits
Paid time off
Paid holidays
Parental leave
Fertility benefits
IP Technology & Automation Manager
About the role
Cooley is seeking an IP Technology & Automation Manager to join the IP Services team.
*Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days. Employees on a hybrid work schedule must work from their regular state of residence during hybrid remote days and are expected to be within a commutable distance of a Cooley office. (Department director or manager will provide direction on your schedule and any in-office expectations).
Position summary: The IP Technology & Automation Manager identifies and manages opportunities to improve IP client services workflows and legal service delivery through automation, AI, systems integration, workflow redesign, and process improvement. Working with IP Services leaders and teams, the Manager evaluates workflows and implements practical solutions that improve efficiency, quality, accuracy, and client service. Specific duties and responsibilities include, but are not limited to, the following:
Position responsibilities:
Client service collaboration & coordination:
•
Build strong working relationships with IP Client Services leaders and team members to understand operational needs, workflow challenges, team priorities, and opportunities for improvement
•
Collaborate with IP Operations, Technology, Innovation, practice teams, and other stakeholders to coordinate efforts and support IP Client Services needs and initiatives
•
Coordinate cross-functional projects and initiatives, working with the appropriate teams to move projects forward, address issues, and support timely completion
•
Work with the Director of IP Client Services to review and prioritize initiatives, identify opportunities to expand successful automation and AI solutions, and provide regular updates on recommendations, project status, risks, dependencies, and results
Workflow improvement, automation & AI:
•
Review workflows to identify opportunities for automation and process improvement, including ways to simplify processes, reduce manual work and unnecessary steps, and make better use of existing Firm and IP tools and systems
•
Gather and document business and workflow requirements and work with IP Operations, Technology, Innovation, and other teams, where applicable, to evaluate solutions and determine how existing or new technology can support those needs across IP Client Service
•
Work with the appropriate teams to evaluate automation, AI, workflow, and integration capabilities that may improve IP Client Services processes and legal service delivery
•
Manage and prioritize assigned automation, AI, integration, and workflow improvement projects, including requirements gathering, process documentation, user acceptance testing, implementation, and follow-up
•
Coordinate cross-functional working groups and project teams to assess automation and AI opportunities and support the development and testing of solutions
•
Identify and communicate project risks, dependencies, and requirements and work with the appropriate teams to ensure solutions meet applicable USPTO and international requirements, Firm policies, information security and confidentiality requirements, client requirements, and quality standards
Implementation, adoption & continuous improvement:
•
Coordinate the implementation of new and updated workflows, automation, AI tools, and other technology improvements within IP Client Services
•
Work with IP Client Services teams, IP Operations, Technology, Innovation, Best Practices Committees, and other stakeholders to support implementation, communications, change management, training, and adoption of new tools and processes
•
Develop and maintain training materials, process documentation, standard operating procedures, user guides, and other resources to support new and updated workflows
•
Gather feedback from users and monitor how new tools and processes are working, including their impact on quality, efficiency, and service delivery, and recommend improvements as needed and report to the IP Client Services Director
Local office IP support:
•
Serve as local office IP Services manager resource overseeing daily operations to ensure group-wide services are effective
•
Encourage business professional and timekeeper engagement in local office events and culture
•
Foster collaborative relationships with practitioners and business professionals, serving as a key point of contact for IP Services support and solutions
•
Communicate local issues to the appropriate member(s) of the IP leadership to ensure consistent and effective team management
•
Troubleshoot issues impacting IP team members in the same office to effectively support practitioner and client needs
Skills and experience:
Required:
•
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
•
Ability to work extended and/or weekend hours, as required
•
Ability to travel, as required
•
5+ years’ experience in an IP-related role
•
Project management experience
•
Strong understanding of workflow automation, process improvement, systems integration, and AI concepts and their practical application to IP legal service delivery
•
Experience reviewing workflows and identifying opportunities to automate, simplify, or improve processes
•
Ability to translate business and operational needs into clear business and functional requirements for technical teams
•
Ability to understand how systems, data, integrations, and automated workflows work together and to communicate effectively with both technical and non-technical teams
•
Working knowledge of user acceptance testing, including developing test scenarios, documenting results, and coordinating issue resolution
•
Ability to demonstrate having streamlined and automated IP workflows through integration and/or leveraging enabling artificial intelligent tools
•
Strong analytical and problem-solving skills, with the ability to evaluate options, identify risks and dependencies, and recommend practical solutions
•
Familiarity with AI-enabled tools and automation platforms and an understanding of appropriate use, limitations, data privacy, confidentiality, and information security considerations
•
Knowledge of intellectual property operations, patent processes, legal service delivery, or legal technology
Nice to have
Preferred:
•
Bachelor’s Degree
•
Supervisory experience in a professional services or law firm environment, with ability to manage, coach, and motivate
•
Previous law firm experience
•
Experience researching IP statuses and histories in PTO databases, including USPTO systems (PatentCenter), WIPO Patentscope, navigation and general knowledge of international patent sites (i.e., USPTO Global Dossier, EPO Patent Register, CIPO, etc.)
•
Possess working knowledge and keep abreast of rules according to USPTO procedures, 37 C.F.R., the Manual of Patent Examining Procedure (MPEP) rules
Competencies:
•
Entrepreneurial by nature
•
Excellent attention to detail
•
Exceptional interpersonal communication skills with ability to facilitate and solve problems
•
Ability to organize, prioritize and coordinate multiple activities often under tight timelines
•
Ability to drive projects to completion and achieve goals
•
Strong judgment
•
Team-player with collaborative spirit
•
Unwavering ability to handle and maintain confidentiality regarding firm information, projects, client data (if applicable)
•
High level of professionalism at all times
Benefits
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.
Legal
EOE.
The expected annual pay range for this position with a full-time schedule is $130,000 - $195,000. Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. Senior level candidates may be considered for this position and would be eligible for a higher salary range based on experience.
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 21 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.
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