1.
Procurement department business support
· Provide dependable day-to-day operational support to Procurement S2C and coordinate departmental meetings, town halls, workshops and related logistics.
· Work with the stakeholders to arrange meeting rooms, town hall spaces, catering, meals, materials and follow-up requirements.
· Manage Technology Procurement distribution lists, ensuring all membership remains current/updated and communications are consistently distributed to the relevant stakeholders.
2.
VP and departmental meeting support
· Act as secondary support for the VP, Procurement S2C calendar and departmental meeting coordination, working closely with the primary calendar owner.
· Manage scheduling changes and leadership information with accuracy, sound judgement and confidentiality.
· Provide administrative support to the VP of Procurement S2C including timely and accurate processing of business expenses claims and related documentation.
3.
Visitor, meeting and hospitality coordination
· Coordinate end-to-end arrangements for local and international visitors, including meeting rooms, local transportation, catering and business meeting requirements.
· Anticipate logistical needs, communicate changes and resolve issues promptly to deliver a professional visitor and meeting experience.
4.
Leadership travel and cross-office coordination
· Support senior Procurement leaders with business travel arrangements, including flight and hotel bookings.
· Coordinate with counterparts in other offices to align transportation, accommodation, meetings and other business requirements.
5.
Events and wider Business Support
· Support the wider Business Support team in delivering internal events, employee engagements and larger business activities, including venue, catering and participant logistics.
· Provide backup capacity during peak periods and collaborate across the team to maintain continuity of support.
6.
Business Support representation and development
· Provide secondary Business Support representation for BRG meetings and activities, contributing a Business Support perspective and following through agreed actions.
· Work alongside a senior Business Support colleague to learn the stakeholder landscape and progressively take on greater responsibility.