Used Cars Admin
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Before you apply
LocationKifisia, Attica, Greece
Work modeon-site
Typefull-time
SeniorityEntry
Experience1–2 yrs
DepartmentSell Vehicles
Company size4+ people
PostedOct 6, 2026 · 1mo ago
Verified live5h ago
At a glanceSummarised by Seekless from the posting.
1–2 years of experience in administration, back office, sales support, procurement or a similar role
Organised, detail-oriented and able to manage multiple tasks
Good knowledge of MS Office, especially Excel
Strong communication, coordination and follow-up skills
Comfortable working with data, documentation and internal systems
Proactive and hands-on approach
Experience in automotive, banking/financing, vehicle administration or sales support is a plus
A genuine interest in cars is also a plus
Skills
MS Office
Excel
Benefits
Health insurance
Life insurance
About the company
Used Cars Administrator @ instacarAt instacar, we’re not just transforming the way people move - we’re pioneering the future of transportation and mobility. Established in 2018 and officially launched in September 2019, instacar is the first fully digitized mobility-as-a-service scale-up. Our vision is to be the ultimate one-stop mobility app, providing comprehensive services for all drivers. Our mission is to revolutionise perceptions of new - age mobility through technology and a customer-centric approach. At instacar, we are focused beyond just leasing cars, we are dedicated to serving drivers.
Our Core Values:
instacar is guided by our core values: Be Fair, Be Bold, Be Patient. We’re committed to fairness in all our collaborations, bold innovation and patience in our growth.
Our Milestones:
In less than six years, we’ve achieved significant milestones, establishing four prominent instacar points, investing in micro-mobility, and developing our own tech tools like instafleet, a fleet management solution, crafted in-house to streamline operations. Additionally, our all-in-one app provides instadrivers with a centralised platform to manage every aspect of their vehicle subscription seamlessly.
Why Join #instateam?
As one of the fastest-growing mobility companies in Greece, backed by leading investors such as Autohellas and Elikonos Capital, with approximately €35 million in revenue in 2025 and on track to surpass €50 million in 2026, we’re on the lookout for dynamic individuals to join our #instateam.
Proudly certified as a Great Place to Work® for two consecutive years, in 2025 and 2026, and recognized as one of the Best Workplaces™ for Young Professionals in 2026, instacar is a place where your voice matters, your creativity thrives, and your impact is tangible.
With a human-centered approach and an unwavering commitment to excellence, we foster an environment where innovation, collaboration, and every contribution are valued.
Your Role:
We are looking for a Used Cars Administrator to join our Sell Vehicles team and support the day-to-day administrative and operational activities related to the sale and delivery of used vehicles.
Responsibilities
You will help coordinate vehicle documentation, customer financing, ownership transfers and after-sales processes, ensuring that information and documentation are accurate and up to date.
Your Responsibilities
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Support the day-to-day back-office activities of the Used Cars team.
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Manage and maintain vehicle and customer documentation throughout the sales process.
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Coordinate and follow up on vehicle ownership transfers and related documentation.
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Support customer financing and loan applications, including communication with partner banks.
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Follow up with banks regarding applications, approvals and pending documentation.
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Support vehicle preparation and after-sales processes when required.
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Assist with purchase orders, invoices and other administrative documents related to vehicle sales and after-sales.
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Maintain accurate vehicle and customer information in internal systems and Excel files.
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Communicate and coordinate with all departments to ensure a smooth sales and delivery process.
Requirements
We value individuals who:
•
Have 1–2 years of experience in administration, back office, sales support, procurement or a similar role.
•
Are organised, detail-oriented and able to manage multiple tasks.
•
Have good knowledge of MS Office, especially Excel.
•
Have strong communication, coordination and follow-up skills.
•
Are comfortable working with data, documentation and internal systems.
•
Have a proactive and hands-on approach.
•
Experience in automotive, banking/financing, vehicle administration or sales support is a plus.
•
A genuine interest in cars is also a plus.
Benefits
Collaborate with industry experts in a supportive and inclusive environment.
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A competitive benefits package, including premium private health & life insurance programs.
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Additional perks such as significant discounts on various health, exercise, and nutrition services, a birthday gift card, and more.
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Opportunities for career growth and advancement with a commitment to prooting from within
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Experience firsthand the convenience of instacar with 10 free rental days.
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Exclusive cost rates for renting a car from instacar, because why drive anything else?
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Work in our brandnew HQ in Kifissia.
Legal
instacar is an Equal Opportunity Employer, committed to diversity, inclusion and creating an environment where all employees can thrive.
Ready to join #instateam? Apply now.
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