Duties and Responsibilities:
· Support the development and execution of integrated PR, influencer, and activation campaigns from planning through post-campaign reporting
· Assist in translating client briefs into actionable plans, timelines, and deliverables
· Contribute insights and recommendations to strengthen campaign concepts and execution strategies
· Support the planning and execution of brand events, media engagements, launches, experiential activations, and other PR initiatives
· Anticipate potential project risks, identify solutions, and escalate concerns when necessary
· Provide on-ground support during activations, including ingress, event proper, and egress
· Serve as a day-to-day point of coordination for clients, ensuring timely updates, responses, and follow-through on action items
· Prepare client-facing materials including deployment decks, status updates, timelines, reports, and presentations
· Participate in client meetings, take detailed meeting notes, and distribute contact reports and action trackers
· Ensure client requirements, feedback, and approvals are accurately communicated to internal teams and external partners
· Maintain strong working relationships with clients through proactive communication and reliable project management
· Coordinate with multiple external stakeholders including suppliers, venues, fabricators, production partners, media, KOLs, talent, couriers, and event vendors
· Source, negotiate, and manage vendors to ensure quality, efficiency, and budget alignment
· Monitor vendor deliverables, production schedules, and timelines to ensure project requirements are met
· Facilitate communication between internal teams and external partners to keep projects moving efficiently
· Develop and maintain detailed project timelines, trackers, and status reports
· Coordinate schedules across internal teams, clients, and suppliers to ensure smooth project execution
· Monitor project progress and follow up proactively on pending deliverables and approvals
· Maintain organized project documentation, contracts, quotations, supplier information, and campaign files
· Assist in post-campaign reporting, documentation, and project closeout requirements
Budget and Finance Coordination
· Assist in monitoring project budgets and expenses
· Coordinate supplier quotations, costing comparisons, purchase requests, and budget tracking
· Support vendor negotiations to maximize budget efficiency while maintaining quality standards
· Ensure proper documentation and reconciliation of project expenses