AS
AsuepFoundation Operations Coordinator
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Before you apply
LocationASU Foundation for A New American University
SeniorityMid
Experience3+ yrs
Company size22+ people
PostedOct 14, 2026 · 3w ago
Verified live3d ago
At a glanceSummarised by Seekless from the posting.
Excellent organization and prioritization skills, able to balance multiple issues in a fast-paced environment, with a high attention to detail and thoroughness in completing assigned tasks
Excellent interpersonal, written, and verbal communication skills; possesses a high degree of discretion, judgement, tact, and poise
Ability to make independent judgements and coordinate office details in conjunction with policies and procedures
Collaborative style coupled with an ability to work both independently and as part of a team, with little supervision
Ability to routinely interact with individuals at all levels of the ASU Foundation, Enterprise Partners, and the University
Ability to take initiative, and consistently respond to changing situations in a flexible manner to meet the current needs of the department/unit
Ability to maintain a high degree of confidentiality and responsibility regarding information related to Foundation and University business and confidential prospect information
Knowledge of office and administrative practices and principles
Advanced Internet skills
Knowledge and skill in accounting and budgeting procedures and technique, and web-based financial systems
Advanced computer skills in a variety of Windows-based computer programs and technical proficiency in Microsoft Word, Excel, PowerPoint, and database management
Bachelor’s degree in a related field, or currently enrolled in bachelor's degree program
Three (3) years professional experience in an administrative support capacity, providing coordination and assistance of operational activities
Two (2) years database management experience
Bachelor’s degree in Business Administration
Five (5) years or more experience in an administrative support capacity, providing coordination and assistance of operational activities, preferably in a not-for-profit development environment
Skills
Salesforce
Microsoft Word
Microsoft Excel
PowerPoint
database management
Windows-based computer programs
web-based financial systems
Workday
Benefits
Health insurance
Dental insurance
Vision insurance
401(k)
Paid vacation
Paid holidays
Parental leave
Tuition reduction
Professional development
Cell phone reimbursement
Foundation Operations Coordinator
About the role
The Foundation Operations Coordinator provides professional and general administrative support to departments and units within the ASU Foundation. Key areas of responsibility include monitoring and assisting with budgets, donor correspondence, complex scheduling assistance and related functions.
What you’ll do
•
Serves as a member of the ASU Foundation central team and supports assigned departments/unit teams
•
Composes confidential correspondence as directed
•
Schedules in-person and virtual meetings coordinating logistics as needed for internal and external stakeholders
•
Provides advanced planning to support complex and highly varied internal and external meetings working with Technology and Solutions as needed
•
Screens telephone calls and visitors, to resolve routine and complex inquiries
•
Prepares presentations, correspondence, reports or other documents from rough draft, notes, or tapes
•
Provides quarterly and monthly budget analysis for units/departments, reviewing past expenditures and future planned expenses, and prepares reports for budget managers
•
Prepares fundraising reports and Workday reports as directed, and assists with projects as assigned
•
Inputs information into Salesforce, including but not limited to contact reports, and opportunities as directed by leadership
•
Stays informed and up to date on organizational policies and procedures that directly impact role, department, and organizational success
•
Prioritizes workload to meet ASU Foundation evolving priorities
•
Makes travel reservations and itineraries as needed
•
Pays invoices as directed, opens and distributes the mail and coordinates signing of documents as directed
•
Maintains an orderly filing system, primarily electronic files
What you’ll need
•
Excellent organization and prioritization skills, able to balance multiple issues in a fast-paced environment, with a high attention to detail and thoroughness in completing assigned tasks
•
Excellent interpersonal, written, and verbal communication skills; possesses a high degree of discretion, judgement, tact, and poise
•
Ability to make independent judgements and coordinate office details in conjunction with policies and procedures
•
Collaborative style coupled with an ability to work both independently and as part of a team, with little supervision
•
Ability to routinely interact with individuals at all levels of the ASU Foundation, Enterprise Partners, and the University
•
Ability to take initiative, and consistently respond to changing situations in a flexible manner to meet the current needs of the department/unit
•
Ability to maintain a high degree of confidentiality and responsibility regarding information related to Foundation and University business and confidential prospect information
•
Knowledge of office and administrative practices and principles
•
Advanced Internet skills
•
Knowledge and skill in accounting and budgeting procedures and technique, and web-based financial systems
•
Advanced computer skills in a variety of Windows-based computer programs and technical proficiency in Microsoft Word, Excel, PowerPoint, and database management
Relevant qualifications
•
Bachelor’s degree in a related field, or currently enrolled in bachelor’s degree program
•
Three (3) years professional experience in an administrative support capacity, providing coordination and assistance of operational activities
•
Two (2) years database management experience
Preferred Education and Experience
•
Bachelor’s degree in Business Administration
•
Five (5) years or more experience in an administrative support capacity, providing coordination and assistance of operational activities, preferably in a not-for-profit development environment
Benefits
•
Comprehensive benefits package, including medical, dental, and vision insurance
•
401(k) plan with matching employer contribution
•
22 days of vacation time
•
11 holidays, including your birthday
•
Parental leave
•
Significant tuition reductions
•
Professional development is highly valued at ASU Foundation, where employees are encouraged to look across the organization and nurture new areas of interest
•
$30 bi-weekly cell phone reimbursement
About ASU Foundation
The ASU Foundation fosters partnerships between ASU and like-minded individuals, corporations and foundations who believe in ASU’s mission and provide resources for ASU to manifest its charter into meaningful impact. These partnerships empower ASU to advance student access, serve our community, protect the planet, create equity in higher education and conduct research for the public good.
At the ASU Foundation we value
Character
We prioritize character and integrity in every decision and action, establishing trust as the foundation of all that we do.
Service
We are dedicated to serving our students, donors, communities, and colleagues by fostering support and collaboration to ensure that our efforts are impactful.
Innovation
Innovation drives us to create meaningful opportunities and solutions, helping every member of our global community achieve meaningful outcomes.
The ASU Foundation is an Equal Opportunity Employer
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