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AIS

Senior Document Controller

LocationNasr City, Al Manteqah Al Oula, Egypt
Work modeon-site
Typefull-time
DepartmentADVANSYS
Company size11+ people
First seen1w ago
Last seen1d ago
Responsibilities
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Analyze project inputs to assess documentation scope and requirements.
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Estimate the hours needed for documentation activities.
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Identify key documentation-related elements such as penalties, special requirements (e.g., hard copies, translations), and contractual obligations.
Initiation & Setup Stage:
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Review and analyze project documentation requirements.
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Reconfirm documentation effort estimation.
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Highlight critical documentation aspects (penalties, special formats, etc.).
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Define documentation guidelines and establish a tracking and follow-up system.
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Set up the documentation management process and tools.
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Create the initial Master Document Register (MDR) in coordination with the PM.
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Train the project team on documentation processes and tools.
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Coordinate with the customer’s Document Manager to align on expectations and demonstrate internal processes.
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Propose and implement a documentation process for suppliers.
Monitoring & Control Stage:
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Consolidate the documentation plan and confirm delivery dates with the Technical Leader.
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Track documentation progress using internal tools (e.g., GCP Ops).
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Manage the publication and workflow of external documents (e.g., for information, execution, validation).
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Prioritize document packages and manage feedback from all stakeholders (customer, suppliers, site).
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Identify critical documents based on project milestones and customer needs.
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Drive innovation to improve documentation flow, communication, and deadlines.
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Ensure traceability for claims and maintain accurate records.
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Generate and manage transmission forms for contractual documents.
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Regularly update the documentation plan and communicate changes.
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Provide consistent reporting and dashboards to the PM and team.
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Ensure proper archiving of documents received outside the official portal.
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Create and maintain project-specific KPIs.
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Monitor subcontractor documentation performance and compliance.
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Support the preparation of progress reports for both the customer and internal leadership.
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Oversee documentation during construction and installation phases.
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Define and prepare the final documentation package.
Integrated Change Control:
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Provide input to the PM for updating the resource plan based on documentation impacts.
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Update the MDR to reflect changes resulting from time-impacting change orders.
Project Closure:
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Compile and prepare final documentation in accordance with customer requirements.
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Organize and deliver hard copies or digital formats as needed.
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Ensure customer approval of final documentation.
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Contribute to the Lessons Learned Register from a documentation perspective.
Requirements
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Bachelor’s degree in Engineering, Business Administration, Project Management, or a related field.
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5+ years of professional experience in project documentation, document control, project coordination.
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Professional working proficiency in English.
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Experience using document management systems and standard office tools (e.g., MS Office).
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Strong organizational skills with high attention to detail.
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Ability to manage multiple tasks, follow up with stakeholders, and meet deadlines.
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Fluency in French (spoken and written) is a plus
Benefits
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Annual bonus
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Health insurance and wellness programs
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Professional development and training opportunities
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