QMS Document Control Supervisor
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Before you apply
LocationBeaverton, Oregon, United States
Work modeon-site
Typefull-time
SeniorityLead
DepartmentDocumentation
Company size201–500 people
PostedSep 21, 2026 · 1mo ago
Verified live2d ago
At a glanceSummarised by Seekless from the posting.
Lead the document control team
Perform day-to-day documentation management activities
Support configuration of Agile system
Support IT by performing Software Validations
Identify and lead continuous improvement of documentation processes
Advanced level of proficiency in computer systems, including Microsoft Office tools, data entry, graphic applications, CAD and photo editing software
English (reading, writing, and verbal)
General math skills and ability
Demonstrated self-motivation, problem solving abilities, team spirit, and a 'hands on' mentality
Demonstrated proactive follow-up, relationship building, and negotiating skills
Strong attention to detail, accuracy, and thoroughness
Flexibility and service-oriented attitude
Ability to cooperate and collaborate effectively with multiple, matrixed teams
Strong communication skills, both written and oral
Ability to lead and develop competency of others
Ability to initiate and lead improvements
Communicate in a positive and professional manner
Ability to manage multiple time-sensitive priorities and organize workload effectively
Ability to work with minimal supervision
High School Diploma, GED or Equivalent
Doc Control/Configuration Management Software and standard processes
Experience with documentation control practices in a manufacturing environment
Demonstrated experience as a competent role model
Technical, Engineering, or Business certification or degree
Experience in ISO 9001, ISO 13485, and/or AS9100 quality standards
Basic Bill of Material (BOM), Component Identification, and PCBA Assembly
Documentation experience in electronics manufacturing
Experience with Good Documentation Practices (GDocP)
Skills
Microsoft Office
CAD
photo editing software
Agile
ISO 9001
ISO 13485
AS9100
Benefits
Health insurance
Dental insurance
Vision insurance
401(k)
Paid time off
Paid holidays
Profit sharing
About the role
The QMS Document Control Supervisor collaborates directly with the Quality and the Manufacturing departments to create, maintain, and control effective work instructions and documentation in a timely manner. This is an on-site position located in Beaverton Oregon.
About the company
Vanguard EMS, Inc. is in the service business. Even with Vanguard’s state of the art technology, vast manufacturing capability, and leading-edge information tools, we wake up every day thinking about how best to serve our customers, suppliers, and the communities in which we live.
Requirements
Essential Duties And Responsibilities:
•
Lead the document control team by:
o Communicating vision, policy, procedure, and plans
o Coaching and mentoring to obtain and maintain needed skill and performance
o Bringing about constructive and necessary changes
•
Perform and support the day-to-day documentation management activities by:
o Collaborating cross-functionally with Subject Matter Experts (SMEs) from Manufacturing, Quality, Supply Chain, Program Management, and Facilities to ensure document accuracy.
o Ensuring QMS documentation adheres to regulatory requirements and internal policies.
o Creating, formatting, editing, routing, finalizing, filing, and maintaining all controlled documents within the Quality Management System.
o Creating, updating, and releasing manufacturing work instructions, and printing production labels to support the manufacturing schedule.
o Ensuring periodic document reviews are conducted per allotted time frames.
o Providing training and support in answering questions about Quality Management System processes relating to Change Management and Document Control.
•
As a working supervisor, perform document preparation work alongside the team — including production documentation and/or labels — and back up document control personnel as workload requires
•
Support configuration of Agile system
•
Support IT by performing Software Validations
•
Identify and lead continuous improvement of documentation processes, templates, and tools to reduce document preparation cycle time and errors
•
Performs other duties as assigned.
Supervisory Responsibilities:
•
Plan and monitor work to be accomplished by team members
•
Allocate resources to obtain effective and timely results
•
Delegate authority to team members when needed
•
Be a technical resource to production for process operation, improvement, and problem solving
•
Define and update job descriptions, requirements, and expectations for various teams
•
Interview and select personnel
•
Manage personnel schedules, time off, and payroll approvals
•
Performance management including performance appraisals and disciplinary action
Skills, Knowledge and Abilities:
Computer Skills
Advanced level of proficiency in computer systems, including Microsoft Office tools, data entry, graphic applications, CAD and photo editing software
Language Skills
English (reading, writing, and verbal)
Mathematical Skills
General math skills and ability
Other Skills
•
Demonstrated self-motivation, problem solving abilities, team spirit, and a “hands on” mentality.
•
Demonstrated proactive follow-up, relationship building, and negotiating skills.
•
Strong attention to detail, accuracy, and thoroughness regarding complex drawings, text, and data in numerous formats.
•
Flexibility and service-oriented attitude.
•
Ability to cooperate and collaborate effectively with multiple, matrixed teams.
•
Strong communication skills, both written and oral.
•
Ability to lead and develop competency of others.
•
Ability to initiate and lead improvements.
•
Communicate in person, over the phone, email, internet, or in writing in a positive and professional manner at all times.
•
Ability to manage multiple time-sensitive priorities and organize workload effectively.
•
Ability to work with minimal supervision and make productive use of time.
Education and/or Experience:
•
High School Diploma, GED or Equivalent
•
Doc Control/Configuration Management Software and standard processes including file structures, release, and change control processes.
•
Experience with documentation control practices in a manufacturing environment
•
Demonstrated experience as a competent role model
Preferred Qualifications
•
Technical, Engineering, or Business certification or degree
•
Experience in ISO 9001, ISO 13485, and/or AS9100 quality standards
•
Basic Bill of Material (BOM), Component Identification, and PCBA Assembly
•
Documentation experience in electronics manufacturing
•
Experience with Good Documentation Practices (GDocP)
Legal
The physical demands and work environment characteristics described above are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
This Job Posting is not intended to be an all-inclusive list of all the responsibilities associated with this position. Management reserves the right to modify and assign other duties as necessary
Benefits
Employees enjoy a benefits package including:
•
Medical, Dental & Vision
•
401K (with employer match)
•
Paid time off
•
Paid holidays
•
Profit sharing
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