Documentation Clerical - S3
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Before you apply
LocationClonmel, Ireland | Ireland-Clonmel
Work modeon-site
Typecontract
SenioritySenior
DepartmentRegulatory Affairs
Company size10,000+ people
First seenOct 30, 2026 · 4d ago
Verified live13h ago
At a glanceSummarised by Seekless from the posting.
Level 7 Ordinary Bachelor's degree in Business, Administration or similar
Strong organisational, analytical, and problem-solving skills
Ability to work as part of a team and on own initiative
Well organised, motivated, process driven individual
Skills
Microsoft Office
About the company
Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance
At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.
Advancing possibilities for a brighter tomorrow
About the role
The Model Shop Team are delighted to offer the position of a Senior Administrator role. The successful candidate will work alongside our current administrator as well as the wider model shop team completing various activities that contribute to the successful running of the model shop.
Responsibilities:
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Administration of internal model shop ordering system (Service Now) to assign work orders between design team, internal build and external vendors.
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Preparing quotation requests for external tooling builds. Ensuring all relevant manufacturing part files from Windchill and Capture are transferred to the vendors using file transfer software (FTP).
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Review vendor quotations and engage in pricing negotiations where deemed necessary
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Using MyBuy S4 to create purchase orders.
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Preparing shipping requests and shipments of tooling/parts to be distributed to vendors for modification or reference.
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Adding new vendors onto MyBuy S4 as required. Preparing all required vendor information and documentation where necessary
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Weekly ordering of consumables, raw materials and standard parts. Working with design team to establish details of standard parts to be ordered and updating of tracker with details.
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Creating chemical PO’s, requesting and uploading SDS (safety data sheet) certs online to the EHS Hub.
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Monitoring balance of blanket purchase orders and purchase card to ensure monthly budgets are not exceeded.
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Tracking tooling build orders to ensure orders are delivered on time and in accordance with the terms of the purchase order
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Checking delivery status for all externally ordered consumables, raw materials and standard parts. Collection, sorting and unpacking of deliveries.
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Analyzing order data and generating reports.
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Meeting daily with model shop team to highlight urgent orders and communicate any important information.
Requirements/Qualifications:
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Level 7 Ordinary Batchelor’s degree in Business, Aministration or similar with experience in an administrative role an advantage.
•
Strong organisational, analytical, and problem-solving skills.
•
Strong Microsoft office skills a distinct advantage
•
Ability to work as part of a team and on own initiative.
•
Well organised, motivated, process driven individual.
12 Month Defined Term Contract
As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.
So, choosing a career with Boston Scientific isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!
Hiring process
To search and apply for open positions, visit: https://bostonscientific.eightfold.ai/careers
Legal
At Boston Scientific, we recognise that nurturing a diverse and inclusive workplace helps us be more innovative. It is essential in advancing science for life and improving patient health. We stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve. Boston Scientific is proud to be an equal opportunity and affirmative action employer. Boston Scientific is committed to providing reasonable accommodations for applicants and employees with a disability. Should you require a reasonable accommodation during the recruitment process, please email [email protected].