Administrative Assistant - Healthcare (87197051)
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Before you apply
SalaryCA$55k – CA$65k/wk
LocationRichmond Hill, ON, ca
Work modeon-site
Typefull-time
SeniorityMid
Experience5+ yrs
Company size10,000+ people
PostedSep 24, 2026 · 1mo ago
Verified live1d ago
Reposted once in the last 6 monthsEarliest listing first seen Sep 12, 2026
How we check a job is still liveAt a glanceSummarised by Seekless from the posting.
College diploma or equivalent combination of education and experience
Minimum 5 years of experience in office administration, including direct support to senior leaders with complex calendars
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, OneDrive)
Strong organizational, multitasking, and prioritization skills in a fast-paced environment
Excellent written and verbal communication skills
Proven ability to handle sensitive information with discretion and maintain confidentiality
Professional, proactive, and able to work independently or collaboratively with cross-functional teams
Post-secondary degree an asset
Familiarity with Adobe, Canva, and Smartsheet is an asset
Must be fully vaccinated against COVID-19 for roles in hospitals, long term care facilities, and senior homes
Skills
Microsoft Office
Word
Excel
PowerPoint
OneDrive
Adobe
Canva
Smartsheet
Benefits
Health insurance
Training and development
Flexible work
Competitive compensation
Company Description
Grow your career with a company that shares your passion! Our Health & Care Division has an exciting new opportunity to join the Sodexo team as our next Administrative Assistant supporting locations in Richmond Hill and Vaughan. This position will work across both sites based on operational needs and a scheduled weekly rotation
Salary: $55,000 - $65,000
At Sodexo, we do more than support healthcare - we help shape it. From retail food service and patient nutrition to environmental services and facilities management, our teams work behind the scenes to create safe, welcoming, and healing environments.
Our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.
Job Description
How You’ll Make an Impact:
The Administrative Assistant is responsible for providing senior-level administrative and organizational support to the Resident District Manager (RDM). In this trusted role, the Administrative Assistant acts as the first point of contact on behalf of the RDM, ensuring all interactions are handled with confidentiality, professionalism, and courtesy.
Key Responsibilities
•
Create, organize, and maintain physical and electronic filing systems (using OneDrive). Draft, edit, and proofread documents for the RDM, including time-sensitive and confidential materials.
•
Manage the RDM’s calendar and schedule, coordinate meetings, and prepare meeting materials such as agendas, presentations, and reports.
•
Attend meetings as required to take minutes, track assigned tasks, and follow up to ensure timely completion.
•
Provide administrative support on projects across the broader Support Services team.
•
Support Health & Safety efforts by acting as recorder for Joint Health and Safety Committee (JHSC) meetings and uploading documents to iMS.
•
Coordinate logistics for site tours, events, and corporate initiatives, acting as a liaison for internal stakeholders and external visitors.
•
Represent the RDM as the initial point of contact, handling inquiries and correspondence with professionalism and discretion.
Qualifications
What You’ll Need to Succeed:
•
College diploma or equivalent combination of education and experience (post-secondary degree an asset).
•
Minimum 5 years of experience in office administration, including direct support to senior leaders with complex calendars.
•
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, OneDrive); familiarity with Adobe, Canva, and Smartsheet is an asset.
•
Strong organizational, multitasking, and prioritization skills in a fast-paced environment.
•
Excellent written and verbal communication skills.
•
Proven ability to handle sensitive information with discretion and maintain confidentiality.
•
Professional, proactive, and able to work independently or collaboratively with cross-functional teams.
Additional Information
What Makes Sodexo Different:
Working with Sodexo is more than a job; it’s a chance to be part of something greater because we believe our everyday actions have a big impact. You belong in a company that allows you to act with purpose and thrive in your own way. In addition, we offer:
•
Flexible work environment
•
Competitive compensation & great employee benefits
•
Training and development programs
•
Countless opportunities for growth
•
Corporate responsibility & sustainability
•
An award-winning employer for Sustainability, Diversity & Inclusion, Corporate Social Responsibility, and much more. View Sodexo’s latest awards here
•
And so much more!
Legal
Sodexo is committed to Employment Equity and Diversity. We do not discriminate against any employee or applicant for employment because of national origin, race, religion, ethnic group, age, disability, gender, sexual preference, sexual or gender identity, status as a veteran or any other federal, provincial or local protected class.
We welcome and encourage applications from people with disabilities. Accommodation is available on request from candidates taking part in all aspects of the selection process.
Sodexo is committed to providing a safe and healthy working environment for our team members, customers, clients, contractors, business partners, guests, and members of the public with whom we regularly interact. We require that all new hires in hospitals, long term care facilities, and senior homes to be fully vaccinated against COVID-19 and may require any other new hires to be fully vaccinated based on the location and scope of their employment.
Thank you for your interest in Sodexo.
Please note that only those candidates under consideration will be contacted.
Follow us on social media to see first-hand what we are all about!
Instagram: @SodexoCanadaCareers
Twitter: @SodexoJobsCA
LinkedIn: Sodexo Canada Careers
Facebook: Sodexo CA Jobs
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