Receive and screen messages and visitors; assist visitor or caller by answering questions or providing information regarding office/department policies or procedures utilizing thorough knowledge of office operations; determines when referral to supervisor, appropriate staff member or other office is appropriate.
Prepare or direct preparation of minutes, notices, manuals, agendas and correspondence with all supporting documentation.
Maintain and reconcile budgets for departmental accounts; monitors expenditures and perform simple analysis of accounts; prepare both special and recurring reports for supervisor and authorizes payments within prescribed limits.
Coordinate the workflow of the office. Implement office procedures and practices. May assign and monitor student workers, as directed.
Relay direction from supervisor to coordinate administrative procedures to department and/or among other offices.
Answer inquiries on general and technical matters in accordance with established guidelines and forwards other items to supervisor or appropriate staff.
Compose correspondence, reports or other documents from rough draft, using correct grammar, spelling and punctuation.
Schedule appointments for supervisor as directed utilizing knowledge of priorities and prearranged plans.
Ensures office staff is informed of new or revised procedures and any pertinent information regarding assigned function(s); update related policy/procedure manuals.
Arrange meetings, schedules conferences, facilities and services as directed by supervisor; notifies attendees or participants of time and place.
Ensure timely dissemination of information to students and faculty through the design and maintenance of bulletin boards and electronic documents.
Monitor and assist with the oversight of property management, security, safety, building maintenance services and related tasks as assigned and directed.