Sr. Administrative Assistant
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Before you apply
SalaryNo pay range posted
LocationUnited States-California-Irvine
Typefull-time
SenioritySenior
Experience3–5 yrs
Company size10,000+ people
First seenOct 18, 2026 · 2w ago
Verified live5d ago
At a glanceSummarised by Seekless from the posting.
Performs full advanced clerical, administrative, and general office duties.
Manages complex calendars, schedules meeting and appointments for senior management.
Gathers data, summarizes and develops custom reports.
Works independently with minimal supervision.
Requires thorough knowledge of company policy, organization, personnel and services.
Formats, types & edits a variety of complex or technical material, including correspondence, memos, reports, presentations and confidential material
Maintains calendar; Schedules appointments & meetings; coordinates meetings & agenda materials.
Makes arrangements for meetings/ conferences/travel for department personnel
Prepares & distributes minutes of meetings
Prepares all travel, lodging and conference registration for Chair/Director.
Initiates all business-related expense reimbursements for Chair/Director including membership dues renewals; travel reimbursement.
Maintains detailed accounting of all expenses.
Establishes, maintains & has frequent access to confidential files, logs & records
Assists in planning & organizing special projects
May utilize assistance of lower level secretarial or clerical employees on a project basis
Practices a high level of integrity and honesty in maintaining confidentiality.
2 years post high school trade, business or professional school Bachelor’s degree preferred.
Experience may substitute for minimum education requirements.
3-5 years of prior experience in administration (executive level) or academic institution helpful.
Follows established City of Hope and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan.
Benefits
Health insurance
About the company
Join the transformative team at City of Hope, where we’re changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.
Position Summary:
Performs full advanced clerical, administrative, and general office duties. Typically reports to a position responsible for a major function. Business contacts include persons at all levels within the organization, industry, and community. Manages complex calendars, schedules meeting and appointments for senior management. Gathers data, summarizes and develops custom reports. Works independently with minimal supervision and requiring no instructions on routine work and limited instructions on new assignments. Requires thorough knowledge of company policy, organization, personnel and services.
As a successful candidate, you will:
•
Organizes & expedites flow of work through administrator’s office; initiating follow up action as appropriate.
•
Resolves routine and some complex inquiries and fulfills requests from internal & external business contacts using knowledge of division/department & organization policies & procedures.
•
Formats, types & edits a variety of complex or technical material, including correspondence, memos, reports, presentations and confidential material
•
Maintains calendar; Schedules appointments & meetings; coordinates meetings & agenda materials. Makes arrangements for meetings/ conferences/travel for department personnel
•
Prepares & distributes minutes of meetings
•
Prepares all travel, lodging and conference registration for Chair/Director. Initiates all business-related expense reimbursements for Chair/Director including membership dues renewals; travel reimbursement. Maintains detailed accounting of all expenses.
•
Establishes, maintains & has frequent access to confidential files, logs & records
•
Assists in planning & organizing special projects
•
May utilize assistance of lower level secretarial or clerical employees on a project basis
•
Follows established City of Hope and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan. Practices a high level of integrity and honesty in maintaining confidentiality.
Performs other related duties as assigned or requested.
Your qualifications should include:
•
2 years post high school trade, business or professional school Bachelor’s degree preferred.
Experience may substitute for minimum education requirements.
•
3-5 years of prior experience in administration (executive level) or academic institution helpful.
City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.
City of Hope is an equal opportunity employer.
Benefits
To learn more about our Comprehensive Benefits, pleaseCLICK HERE.