At a glanceSummarised by Seekless from the posting.
Must have7
3+ years of experience in an Executive Assistant, Executive Coordinator, Team Assistant, Office Coordinator, Operations Coordinator, or similar role
Experience supporting multiple leaders, teams, or departments in a fast-paced environment
Strong organizational and prioritization skills with the ability to manage multiple competing priorities
Familiarity and expertise with Office365, Microsoft Teams, or other productivity suites
Ability to operate independently, take initiative, and bring structure to ambiguous situations
Excellent communication skills with the ability to build relationships across all levels of an organization
Comfortable working with global teams and coordinating across different time zones
Nice to have2
Experience in a startup, healthcare, technology, fintech, or other high-growth environment preferred
Strong attention to detail with a proactive, solutions-oriented mindset
Eligibility1
Ability to work onsite in the Atlanta office 2–3 days per week
Skills
Office365
Microsoft Teams
About the role
Our client is looking for a highly organized, energetic, and resourceful Executive Team Coordinator to become a key part of their growing Atlanta team. This is a great opportunity to help lead an international healthcare startup as they scale and expand their U.S. market presence!
This is more than a traditional administrative role, this individual will serve as a critical partner to executive leadership, helping bring structure, organization, and connection to a rapidly growing global team. Supporting multiple international leaders, coordinating across regions, and creating a strong team culture, this person will play a key role in helping the company build and scale its U.S. operations.
The ideal candidate is someone who thrives in a fast-paced environment, loves solving problems, and can take a complex mix of priorities and turn them into an organized plan. This is an exciting opportunity for someone who wants ownership, visibility, and the ability to make a meaningful impact within a growing healthcare technology organization.
Responsibilities
Responsibilities
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Provide executive support to senior leadership, with a primary focus on calendar management, meeting coordination, and helping optimize executive priorities.
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Partner with multiple executives and leadership team members to coordinate schedules, align priorities, and support day-to-day operational needs.
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Help manage the challenges of a global organization by coordinating across U.S. and international teams and time zones.
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Coordinate travel arrangements and logistics for executive leadership and team members.
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Support Atlanta office operations, including supplies, office access, visitors, vendor coordination, onboarding logistics, compliance requirements, and general workplace needs.
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Plan and execute company events, team lunches, offsites, conferences, client dinners, and culture-building initiatives.
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Partner with global administrative teams to strengthen communication and collaboration across regions.
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Create structure around competing priorities by proactively identifying needs, improving processes, and keeping initiatives moving forward.
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Serve as a trusted resource and “go-to” person who helps connect people, information, and resources across the organization.
Requirements
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Ability to work onsite in the Atlanta office 2–3 days per week.
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3+ years of experience in an Executive Assistant, Executive Coordinator, Team Assistant, Office Coordinator, Operations Coordinator, or similar role.
•
Experience supporting multiple leaders, teams, or departments in a fast-paced environment.
•
Strong organizational and prioritization skills with the ability to manage multiple competing priorities.
•
Familiarity and expertise with Office365, Microsoft Teams, or other productivity suites.
•
Ability to operate independently, take initiative, and bring structure to ambiguous situations.
•
Excellent communication skills with the ability to build relationships across all levels of an organization.
•
Comfortable working with global teams and coordinating across different time zones.
•
Experience in a startup, healthcare, technology, fintech, or other high-growth environment preferred.
•
Strong attention to detail with a proactive, solutions-oriented mindset.
Benefits
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Opportunity to play a foundational role in scaling an international healthcare startup’s U.S. operations.
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High visibility and partnership with executive leadership.
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Growth opportunities into broader operations, strategy, product, or leadership-focused roles.
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Collaborative, entrepreneurial environment where your ideas and contributions make an impact.