Spiritual Formation: Intentionally provide opportunities for staff to grow deeper in their relationship with Jesus.
• Participate in opportunities for growing deeper in your relationship with Jesus.
• With direction from supervisor, develop an annual personal spiritual growth plan.
• Foster an environment where department staff have opportunities for ongoing spiritual development, including execution of their personal spiritual growth plan.
• Determine a ministry of Administration statement that communicates goals and practices
Attentive Hospitality: Equip servant leaders who anticipate and respond to the needs of our guests, staff and vendors, through Christ-like service.
• Establish a department posture of service that anticipates guest needs and responds with professionalism through intentional decisions and systems.
• Demonstrate and train exceptional customer service
• Administer the reservation systems. Reservations entail the following:
o Coordinating reservations for both Young Life and non-Young Life groups.
o Coordinating effective communication of reservation contracts and policies.
o Coordinating all summer volunteers, including adult guests/hosts, medical volunteers, summer interns, summer staff and work crew.
Interpersonal Relationships: Help build relationships that reflect the character of God with guests, staff, vendors and neighbors to foster healthy community.
• Build relationships that reflect the character of God with guests, staff, vendors and neighbors to foster healthy community.
• Ensure department staff demonstrate the importance of their interpersonal relationships with guests, staff, vendors and neighbors and promote a healthy community.
• Maintain healthy communication while working with other departments at camp.
• Network with other administrative managers to learn and share best practices
• Work well with summer assigned teams and seek to help them with their ministry goals while at camp
• Serve as the HR Lead for camp, including maintaining staff personnel files, processing and on-boarding new employees and maintaining sick/vacation leave records for salaried staff
Comprehensive Stewardship: Manage with integrity the finances, people, buildings and equipment that have been entrusted to our ministry.
• Develop systems and train staff to participate in comprehensive stewardship
• Provide leadership to the department by setting an example of use of time, personal integrity, service, spiritual devotion, compassion, work ethic, and commitment to the ministry.
• Coordinate all aspects of the camp accounting processes, including maintaining financial accounts, reports, reconciliations and cash collection/deposits
• Maintain accurate financial reports [deposits & Concur]
• Create and manage the financial budget for the Administrative department
• Evaluate department systems and processes annually, updating documents to reflect accuracy
• Demonstrate proficiency in using Office, Outlook and other software applications
• Develop understating for equipment maintenance and operation as needed for admin office(s)
Talent Development: Through a consistent and accountable evaluation process, we identify and provide opportunities for staff in continuing education, leadership development, career-pathing and cross-training.
• Demonstrate a desire to grow through engagement in the Individual Development Plan process and participation in training and development opportunities.
• Foster department staff participation in the Individual Development Plan process as well as other training and development opportunities.
• Intentionally pursue opportunities in mission leadership, personal growth, and development.
• Demonstrate an ability to manage people by utilizing their strengths and managing their weaknesses.
• Utilize good hiring and onboarding processes.
• Establish and execute training for volunteers, work crew, summer staff, and camp staff with vision towards creating a pipeline for the mission.
• Perform yearly evaluations for those responsible for supervising
Embracing Excellence: Standing on the platform of national standards and metrics we gladly prepare an environment that glorifies Jesus Christ.
• Lead department staff in the execution of daily responsibilities with attention to the standards and metrics required for excellent camp operations.
• Follow national admin policies
• Maintain Young Life office reception standards
• Participate in admin department trainings [events, department calls & communication]
• Maintain weekly statistics on camper usage, bed count and meal count. Report in a timely fashion to Young Life Camping.
• Coordinate and communicate the logistical details for summer camp guest, volunteer and assigned team arrival and departure