LocationUnited States - Ohio - Cincinnati, Cincinnati, OH
Work modeon-site
Typefull-time
DepartmentHuman Resources
Company size5,001–10,000 people
First seen2mo ago
Last seen23h ago
Position Summary
We are seeking a highly organized and proactive Office Coordinator to support the day-to-day operations of our Cincinnati office. This role serves as the primary point of contact for office administration, facilities coordination, visitor services, and vendor relationships while ensuring a professional, efficient, and welcoming workplace environment.
The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities independently while partnering with employees, corporate departments, and external service providers.
Key Responsibilities
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Coordinate the daily administrative operations of the Cincinnati office.
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Serve as the primary liaison with building management, property management, and office service vendors.
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Manage incoming mail and distribute or route correspondence to appropriate internal teams.
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Coordinate office access, visitor registration, and badge management to ensure a positive visitor experience.
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Schedule and manage office resources, including parking accommodations and shared facilities.
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Maintain office supplies, breakroom inventory, and coordinate replenishment with approved vendors.
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Assist with facilities-related requests, maintenance issues, repairs, and office improvement projects.
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Coordinate document shredding, records management, and other office support services.
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Support office safety initiatives, emergency preparedness activities, and building communications.
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Assist with invoice processing, lease administration, and other administrative or financial support activities as assigned.
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Build strong working relationships with internal stakeholders and external business partners to ensure smooth office operations.
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Maintain accurate administrative records and documentation.
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Support special projects, company initiatives, meetings, and events as needed.
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Perform other duties and responsibilities as assigned to support business operations.
Qualifications
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2+ years of experience in office administration, office coordination, facilities support, or a related administrative role.
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Excellent organizational skills with the ability to prioritize multiple responsibilities.
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Strong verbal and written communication skills.
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Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
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Ability to work independently while collaborating effectively with cross-functional teams.
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Strong customer service mindset with a professional and positive approach.
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High attention to detail and strong problem-solving skills.
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Ability to maintain confidentiality and exercise sound judgment.
What You’ll Bring
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A proactive, service-oriented attitude.
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Strong organizational and time management skills.
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Flexibility to adapt in a fast-paced, evolving environment.
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The ability to anticipate needs and take initiative.
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A commitment to creating an organized, efficient, and welcoming workplace.
Work Location
This position is based on-site in our Cincinnati, Ohio office.