This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.
About the role
Our client is seeking a highly organized Marketing Administrative Assistant to provide day-to-day administrative support while coordinating social media posting across multiple client accounts. This role combines administrative operations with social media scheduling and AI-assisted content workflows, making it ideal for someone who is proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced marketing environment.
Role Overview
The Marketing Administrative Assistant will provide administrative support to account managers while managing social media posting calendars, scheduling approved content, writing platform-specific captions, and leveraging AI tools to improve efficiency. The role requires strong organizational skills, attention to detail, and the ability to maintain high-quality work across multiple client accounts.
Location
Fully Remote (Work from Home) | 9:00 AM - 5:00 PM EST
Key Responsibilities
Administrative Support
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Provide day-to-day administrative support to account managers.
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Manage inboxes and draft professional email communications.
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Complete account buildouts and maintain organized client records.
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Track projects, deadlines, and workflows using ClickUp.
Social Media Posting & Scheduling
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Build monthly posting calendars using approved content.
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Schedule content across Facebook, Instagram, TikTok, YouTube, Google Business Profile, LinkedIn, and X.
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Manage content scheduling through Hootsuite.
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Ensure posting calendars are accurate and completed on schedule.
Caption Writing & Brand Voice
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Write engaging, platform-specific social media captions.
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Adapt messaging to each client’s brand voice and audience.
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Tailor captions based on platform best practices.
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Learn each client’s business before creating content.
AI-Powered Workflow
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Utilize AI tools to develop content plans and draft captions.
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Write and refine AI prompts to improve output quality.
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Review, edit, and quality-check AI-generated content.
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Leverage AI to improve workflow efficiency without over-relying on automation.
Collaboration & Quality
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Collaborate with account managers and content teams.
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Participate in internal meetings as needed.
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Ensure calendars, captions, and deliverables are accurate and review-ready.
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Maintain high standards for organization and quality control.
Qualifications Experience
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Prior experience in an administrative or virtual assistant role.
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Experience supporting marketing, social media, or account management teams is preferred.
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Experience building social media posting calendars or using scheduling platforms is a plus.
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Experience writing captions or content across multiple social media platforms is a plus.
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Experience managing multiple clients, projects, or deadlines simultaneously.
Qualifications Skills
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Strong administrative and organizational skills.
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Strong written communication and caption writing skills.
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Experience using AI tools for content creation and workflow efficiency.
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Proficiency with Google Workspace.
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Familiarity with ClickUp.
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Familiarity with Hootsuite.
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Understanding of Facebook.
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Understanding of Instagram.
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Understanding of TikTok.
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Understanding of YouTube.
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Understanding of Google Business Profile.
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Understanding of LinkedIn.
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Understanding of X (Twitter).
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Strong attention to detail.
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Ability to manage multiple priorities simultaneously.
What Success Looks Like
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Administrative tasks are completed accurately and on time.
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Social media calendars are consistently organized and published on schedule.
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Captions accurately reflect each client’s brand voice.
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AI tools improve workflow efficiency while maintaining content quality.
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Account managers receive reliable operational support across multiple client accounts.
Opportunity
This is an opportunity to support a growing marketing team by combining administrative operations with social media coordination. The Marketing Administrative Assistant will play a key role in improving operational efficiency while helping clients maintain a consistent and engaging social media presence.
Application Process:
To be considered for this role these steps need to be followed: