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AV
Avantor

Lab Supply Operations Specialist

LocationBraine-l'Alleud, BEL
Work modeon-site
Typefull-time
SeniorityMid
Company size10,000+ people
First seenOct 7, 2026 · 4d ago
Verified live1d ago
At a glanceSummarised by Seekless from the posting.
Must have8
Experience or good understanding of Order Management and inventory processes
Knowledge of SAP / Ariba
Knowledge of MS Office (Excel)
Attention to detail and strong organizational skills
Ability to manage priorities in a fast-paced environment and comfortable switching between operational tasks
Willingness to work across different operational posts
French required
English Intermediate / professional understanding
Nice to have10
Polyvalent and flexible mindset
Service and customer-oriented approach
Clear and professional communication
Team spirit and reliability
Hands-on attitude and problem-solving mindset
Respect for quality, safety, and compliance procedures
Building trust with lab users and operational partners
Acting as the reference person for cross-stream knowledge and training support
Problem-Solving & Decision-Making Skills
Continuous Improvement Mindset
Skills
SAP
Ariba
MS Office
Excel
The Opportunity:
This hybrid role ensures the continuity, reliability, and efficiency of laboratory operations across multiple operational streams. Acting as the single point of contact and subject matter expert, the Cross-Stream Operations SME is trained across all Order Administration, Inventory Management, Scan, and Replenishment activities.
The position plays a critical role in securing material availability for research laboratories by managing the end-to-end order lifecycle, monitoring stock levels at Points of Use, and supporting replenishment processes. By maintaining a comprehensive, cross-stream view of operations, the role ensures seamless coordination, rapid issue resolution, and consistent service delivery across all activities. Due to the criticality and complexity of order flows, approximately 50% of the role focuses on Order Administration, with the remaining time dedicated to data management, problem solving, communication and supporting the day-to-day order management when required.
The role requires versatility, adaptability, and strong coordination to support different operational needs and ensure service continuity.
Depending on the assignment, the scope may include chemistry-related products (chemicals, solvents, reagents), biological materials, and laboratory consumables, with flexibility to support additional categories when required.
Main Mission
Ensure support of laboratory supply activities by:
Responsibilities
•
Drive the day-to-day order management process
•
Support the coordination of laboratory orders and goods reception,
•
Support accurate inventory levels,
•
ensuring timely replenishment at Points of Use,
•
and supporting smooth, compliant, and efficient lab operations.
•
Support our internal focus on safety
Key Responsibilities
Order Administration & Goods Reception (≈ 50%)
•
Support the upkeep of order related master data in different systems (Inventory manager, excel, Revvity,…)
•
Support back-up for the full order cycle for laboratory materials: order entry, follow-up, reception, and invoicing.
•
Support order issues and coordinate resolutions
•
Monitor supplier confirmations and delivery dates.
•
Communicate order status, delays, process updates or issues clearly to internal requesters.
•
Support the team manager with the addition of SKUs to our automatic order management system. Discuss the addition with the internal requesters.
•
Support basic warehouse activities (storage, organization, housekeeping).
Scan, Inventory Management & Replenishment
•
Support the coordination of timely replenishment of consumables, reagents, and solvents.
•
Create replenishment requests in SAP / Ariba.
•
Support the coordination of the upkeep of our point of uses and stock areas, making sure they are organized, clean, and up to date.
•
Ensure inventory master data accuracy.
•
Support colleagues to ensure operational continuity during absences or peak activity.
Requirements
Required Skills & Experience
•
Experience or good understanding of Order Management and inventory processes.
•
Knowledge of SAP / Ariba and MS Office (Excel).
•
Attention to detail and strong organizational skills.
•
Ability to manage priorities in a fast-paced environment and comfortable switching between operational tasks
•
Willingness to work across different operational posts.
Soft Skills & Behaviors
•
Polyvalent and flexible mindset.
•
Service and customer-oriented approach.
•
Clear and professional communication.
•
Team spirit and reliability.
•
Hands-on attitude and problem-solving mindset.
•
Respect for quality, safety, and compliance procedures.
•
Building trust with lab users and operational partners
•
Acting as the reference person for cross-stream knowledge and training support
•
Problem-Solving & Decision-Making Skills
•
Continuous Improvement Mindset
Languages
•
French: required
•
English: Intermediate / professional understanding
Additional Information
•
Full-time, on-site position based at UCB Pharma Braine-l’Alleud.
•
Working schedule: Monday to Friday.
•
The role requires flexibility to support different teams and activities according to operational needs.
•
Primary focus on Order Administration, with active contribution to Scan, Inventory, and Replenishment to ensure continuity of laboratory operations.
LI-Onsite
Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.
Why Avantor?
Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.
The work we do changes people’s lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom’s voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.
We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today!
EEO Statement:
We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.
If you need a reasonable accommodation for any part of the employment process, please contact us by email at [email protected] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.
Privacy Policy:
We will use the personal information that you have submitted to us in order to consider your application for the relevant role.
Your privacy is important to us. Please click here for our Privacy Policy which explains the purposes for which we will use your personal information and the ways in which we will handle and retain your information. It also explains the rights you have in relation to your information, and how to contact us with any queries or requests.
3rd Party Non-Solicitation Policy:
By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.
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