Administrative Associate
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Before you apply
Salary$21 – $24/hr
LocationWorcester
Work modeon-site
Typefull-time
SeniorityMid
Experience3–5 yrs
DepartmentChemistry & Biochemistry
Company size1,001–5,000 people
PostedOct 8, 2026 · 3w ago
Verified live20h ago
At a glanceSummarised by Seekless from the posting.
High School diploma
3-5 years of experience
Serve as primary point of contact for undergraduate students
Perform routine clerical duties
Work closely with faculty, staff and department head
Maintain accurate and up-to-date student records
Prepare and process various forms and reports
Coordinate and schedule meetings
Support planning and execution of events
Maintain and update Department Website, Department TV, Email Lists, Instagram, LinkedIn and other social media platforms
Equal Opportunity Employer
Skills
social media
Benefits
Retirement match
Wellness perks
Tuition assistance
JOB TITLE
Administrative Associate
LOCATION
Worcester
DEPARTMENT NAME
Chemistry & Biochemistry
DIVISION NAME
Worcester Polytechnic Institute - WPI
JOB DESCRIPTION SUMMARY
Serves as a primary person responsible for supporting the chemistry and biochemistry department undergraduate program administration. Tasks include coordinating student services and ensuring the smooth operation of academic and administrative processes.
JOB DESCRIPTION
Responsibilities:
• Serve as the primary point of contact for undergraduate students, addressing inquiries and providing guidance.
• Perform routine clerical duties, including sort/distribute mail and handle incoming and outgoing mail deliveries and packages, sign and notify recipients, maintain office equipment and supplies.
• Work closely with faculty, staff and department head to ensure effective communication and implementation of academic policies, program requirements, and administrative procedures.
• Maintain accurate and up-to-date student records, including admissions, enrollment, and graduation documentation, compile syllabi quarterly, prepare & distribute Senior Exit Surveys.
• Prepare and process various forms and reports related to student progress and program statistics to support program evaluation, accreditation, and decision-making.
• Coordinate and schedule meetings, make room reservations, draft and disseminate communications to students, faculty, and staff regarding important deadlines, program updates, new opportunities, and policy changes.
• Support the planning and execution of undergraduate academic and social events, such as the Undergraduate Research Project Showcase (URPS), CBC Open Houses, undergraduate socials, and graduation ceremonies.
• Maintain and update Department Website, Department TV, Email Lists, Instagram, LinkedIn and other social media platforms.
• Performs all other duties and responsibilities as assigned or directed by the supervisor
Requirements:
• High School diploma
• 3-5 years of experience
To Apply:
Please submit a resume and cover letter for consideration.
Compensation:
Hourly pay: $21.25 - $23.50 per hour. Salary is based on related experience, expertise, and internal equity. WPI’s benefits package includes a robust retirement match, wellness perks, tuition assistance and more!
FLSA STATUS
United States of America (Non-Exempt)
WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.