Business Coordinator, Tokyo (Part-time/Partially remote)
LocationTokyo, Japan
Work modehybrid
Typepart-time
DepartmentPartnerships
Company size1,001–5,000 people
First seen5mo ago
Last seen16h ago
About the company
Via is rapidly growing globally and in the Japan market. We are seeking a highly proactive and detail-oriented Business Coordinator to support our invoicing, payment, contracting, and general business operations. This is a part-time role for someone who responds quickly, communicates clearly, and can execute tasks independently with minimal hand-holding.
The ideal candidate is resourceful, adaptable, and comfortable handling a wide range of tasks beyond a rigid job description. We value ownership, speed, and problem-solving ability.
What You’ll Do
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Prepare and process invoices, PO requests, payment documentation, and related paperwork.
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Coordinate contracting procedures, including collecting vendor information, preparing agreements, arranging signatures, and maintaining contract logs.
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Maintain internal trackers and filing systems.
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Communicate efficiently with both internal teams and external partners.
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Support business operations, scheduling, and general administrative workflows.
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Proactively identify next steps, gather missing information, and move tasks forward without needing detailed instructions.
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Handle ad-hoc administrative and coordination tasks as needed.
What You’ll Do
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Agility and willingness to thrive in a fast-paced, rapidly changing environment.
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Business-level English and Japanese (written & spoken).
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Fast and reliable communication style.
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Ability to work independently, anticipate needs, and complete tasks with limited supervision.
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Strong administrative skills and attention to detail.
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Ability to manage multiple tasks and deadlines.
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Tech-savvy: comfortable with Google Workspace, spreadsheets, and digital workflows.
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Prior experience in operations, finance admin, invoicing, or coordination roles preferred.
Work Conditions
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Onsite work at office once a week in Toranomon, Tokyo + remote work
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Core time - 10:30-17:30 5 days a week, expected workload of 30~40 hours per week
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Needs to interact in Europe timezone for legal document check-ins several times a month
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This position begins as part-time with strong potential for career progression, including the opportunity to transition into a full-time role as your responsibilities and contributions grow
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Start as a contractor for 1 year. Potential to convert to Full Time based on mutual discussion.
Ideal Candidate Traits
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Strong “get things done” mindset.
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Proactive and resourceful problem-solver.
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Flexible and willing to take on a wide variety of tasks.
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Comfortable working in dynamic, sometimes ambiguous environments.
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Able to operate independently and take initiative without needing detailed step-by-step direction