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Ellison Institute of Technology

Selection Administrator

Salary£30k – £35k
LocationOxford, England, United Kingdom
Work modeon-site
Typefull-time
DepartmentEducation & Scholarships
Company size51+ people
First seen2w ago
Last seen4d ago
Join us at EIT:
At the Ellison Institute of Technology (EIT), we’re on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity’s greatest challenges in four transformative areas:
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Health, Medical Science & Generative Biology
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Food Security & Sustainable Agriculture
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Climate Change & Managing CO₂
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Artificial Intelligence & Robotics
This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you’ll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at www.eit.org.
Your Role:
The Education & Scholarships team is looking to recruit a professionally experienced and exceptionally organised Selection administrator who will provide administrative support to ensure effective delivery of all selection processes for the funding opportunities under the Education & Scholarships Programme. The postholder will manage applicant and assessor communications, maintain accurate tracking and documentation, and contribute to high-quality evaluation and quality assurance checks.
Your Responsibilities:
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Respond to applicant queries and troubleshoot issues related to the application form, assessments, and interviews.
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Assist with updates to the Ellison Scholars application forms and support administration of the Ellison Scholars test.
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Draft and send mail-merged communications to applicants via the application platform.
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Manage the onboarding of assessors, tracking their progress and responding to queries from prospective and current assessors.
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Monitor assessor review progress during application review windows.
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Support administration of meetings for applicants and assessors.
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Conduct spot-checks of applications and reviews to ensure accuracy, consistency, and adherence to selection guidelines.
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Track completion of required agreements and policies for shortlisted applicants.
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Complete due diligence checks for shortlisted applicants, verifying application information through research and contact with applicants and referees.
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Create profiles and maintain accurate records for shortlisted candidates.
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Track the progress and outcomes of shortlisted applicants in relation to their Oxford applications.
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Provide administrative support to the Undergraduate and Graduate Selection Coordinators and Selection Lead as required.
Requirements
Essential Skills, Qualifications & Experience:
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Proven administration experience in a busy team, delivering high-volume output to deadlines
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Exceptionally organised
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Excellent attention to detail
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Experience using databases, able to reliably and accurately check and enter data
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Technically proficient – confident learning new systems; excellent MS Office skills
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Fluent written and spoken English, with a confident phone manner and experience responding to external queries over email
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Sensitivity, discretion, and an understanding of the legal requirements when handling personal information and data
Desirable Skills, Qualifications & Experience:
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Experience working with international stakeholders across time zones
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Experience working with under 18s
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Experience working in selection or admissions
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Experience with Airtable software and application platforms
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Understanding of the University of Oxford
Benefits
We offer the following benefits:
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Salary – £30,000 to £35,000 (dependent on experience) + travel allowance + bonus
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Enhanced holiday. Our annual leave allowance is 25 days plus 8 bank holidays and an additional 3 days between Christmas and New Year. You will also have the opportunity to purchase an additional 5 days annual leave in January and July.
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Pension - Employer contribution 7.5%, minimum employee contribution 5%
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Life Assurance.
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Income Protection
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Private Medical Insurance as standard for you, your partner and any dependents. Including hospital Cash Plan
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Employee discounts
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Electric car scheme
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Nursery Salary Sacrifice scheme
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Cycle to Work Scheme
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Family Planning
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Neurodiversity support including advise and assessments
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Coaching & Therapy services
Working Together – What It Involves:
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You must have the right to work permanently in the UK with a willingness to travel as necessary. We cannot offer sponsorship for this role.
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You will live in, or within easy commuting distance of, Oxford (or be willing to relocate).
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We require this person to be flexible to work some evenings and weekends during peak selection periods to cater for other time zones.
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We require the Selection Administrator to start in position at the beginning of December 2026
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