Administrative Assistant
SalaryNo pay range posted
LocationIL - 1700 E Golf Rd #700, Schaumburg, IL 60173
Work modehybrid
Typefull-time
SeniorityMid
Experience3+ yrs
Company size1,001–5,000 people
PostedSep 24, 2026 · 2w ago
Verified live1d ago
At a glanceSummarised by Seekless from the posting.
High School Diploma or equivalent work experience
3+ years of work experience as an Administrative Assistant
Excellent organizational skills
Good attention to detail and commitment to accuracy
Strong verbal and written communication skills and ability to work with all levels of employees
Good judgment, discretion, and ability to handle confidential information
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams
Ability to work independently, anticipate needs, and proactively solve problems
Ability to handle multiple simultaneous tasks, effectively and efficiently
Bachelor's Degree
Bilingual in Spanish
Skills
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
About the company
We’re thrilled that you are interested in joining us here at the Amynta Group!
About the role
This Administrative Assistant position in Schaumberg, Illinois provides administrative support to the executive and senior leaders of AAGI as well as general office support including phone coverage, mail distribution and employee engagement awards and events. This is a hybrid position working on site Tuesday/Thursday (or as needed).
The ideal candidate is proactive, highly organized, detail-oriented, and service-minded, with the ability to anticipate needs, manage competing priorities, exercise sound judgment, and work independently. This position is well suited for someone who enjoys supporting senior leaders, managing office operations, and coordinating events.
Bilingual in Spanish is highly preferred!
What You’ll Do
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Provide proactive executive support by anticipating needs, managing competing priorities, following up on outstanding items, and helping leaders stay organized.
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Assist with calendar management and travel planning, as needed.
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Provide day-to-day office operations support by answering phones calls, greeting guests, coordinating office supplies, distributing mail, and other general office requests, as needed
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Support business processes including invoice processing, expense reporting, and other administrative duties as needed.
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Plan employee events including scheduling, coordinating agendas, materials, conference room/venue set-up, catering, and other logistical details, as well as tracking and follow-up items when appropriate.
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Handle confidential and sensitive information with discretion, exercising sound judgment when working with executive communications, business information, employee matters, and other sensitive materials.
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Research, prioritize, and follow-up on issues independently and determine appropriate course of action.
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Research and assist with various company processes, upon request.
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Assist with special projects and other administrative initiatives as assigned, adapting to changing priorities and business needs.
What You’ll Bring
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High School Diploma or equivalent work experience. Bachelor’s Degree a plus.
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3+ years of work experience as an Administrative Assistant and demonstrated ability to accomplish duties listed in the job description.
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Excellent organizational skills with the ability to prioritize competing responsibilities.
•
Good attention to detail and commitment to accuracy.
•
Strong verbal and written communication skills and the ability to work with all levels of employees.
•
Good judgment, discretion, and ability to handle confidential information.
•
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
•
Ability to work independently, anticipate needs, and proactively solve problems.
•
Ability to handle multiple simultaneous tasks, effectively and efficiently.
Legal
The Amynta Group (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of any ground of discrimination protected by applicable human rights legislation. The information collected is solely used to determine suitability for employment, verify identity and maintain employment statistics on applicants.
Applicants with disabilities may be entitled to reasonable accommodation throughout the recruitment process in accordance with applicable human rights and accessibility legislation. A reasonable accommodation is an adjustment to processes, procedures, methods of conveying information and/or the physical environment, which may include the provision of additional support, in order to remove barriers a candidate may face during recruitment such that each candidate has an equal employment opportunity. The Company will accommodate a candidate to the point of undue hardship. Please inform the Company’s personnel representative if you require any accommodation in the application process.