At a glanceSummarised by Seekless from the posting.
Must have22
Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
Maintain electronic and hard copy filing system
Open, sort and distribute incoming correspondence
Perform data entry and scan documents and assist in archiving operational reports
Consolidate the support document for O&M monthly report eg. Utility bills, Consumable expenses, Monthly/annual expenses, Performance guarantee, Warranty claims
Assist in resolving any administrative problems
Answer calls from customer and suppliers regarding their inquiries and concerns
Prepare and modify documents including correspondence, reports, draft, memos and emails
Schedule and coordinate meetings, appointments and travel arrangements for the O&M team
Maintain office supplies for plant site
Coordinate with O&M contractor with regard to consumables at plant site
Maintain and manage computer network and ensure appropriate back-up and storage of computer files in coordination with IT
Responsible for operations and maintenance of office equipment; arrange for repairs when necessary; recommends new or additional office equipment as appropriate. Source new vendors when necessary
Custodian for library documentation assembly and archiving which include classifying technical articles and submission related to technology development
Maintain Technical standard listing
Track white papers/publications
Maintain internal technology database
Manage the flow of documentation within the organization
Upkeep of quality records of recommended supplier, contractor, sub-contractor
Assist in benchmark data collection from EPC/OM, BOQ – material price standard, BOM – Bill of material / site specific
Perform other tasks as may be assigned
Skills
data entry
computer network
IT
Microsoft Office
Responsibilities
•
Provide general administrative and clerical support including mailing, scanning, faxing and copying to management;
•
Maintain electronic and hard copy filing system;
•
Open, sort and distribute incoming correspondence;
•
Perform data entry and scan documents and assist in archiving operational reports;
•
Consolidate the support document for O&M monthly report eg. Utility bills, Consumable expenses, Monthly/annual expenses, Performance guarantee, Warranty claims;
•
Assist in resolving any administrative problems;
•
Answer calls from customer and suppliers regarding their inquiries and concerns;
•
Prepare and modify documents including correspondence, reports, draft, memos and emails;
•
Schedule and coordinate meetings, appointments and travel arrangements for the O&M team
•
Maintain office supplies for plant site;
•
Coordinate with O&M contractor with regard to consumables at plant site;
•
Maintain and manage computer network and ensure appropriate back-up and storage of computer files in coordination with IT;
•
Responsible for operations and maintenance of office equipment; arrange for repairs when necessary; recommends new or additional office equipment as appropriate. Source new vendors when necessary;
•
Custodian for library documentation assembly and archiving which include classifying technical articles and submission related to technology development;
•
Maintain Technical standard listing;
•
Track white papers/publications;
•
Maintain internal technology database;
•
Manage the flow of documentation within the organization