Executive Assistant
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Before you apply
LocationPortsmouth, NH (Corporate), Portsmouth, NH (Corporate)
Work modehybrid
Typefull-time
SeniorityMid
Experience3+ yrs
DepartmentExecutive
Company size201–500 people
PostedSep 22, 2026 · 1mo ago
Verified live3d ago
At a glanceSummarised by Seekless from the posting.
3+ years as an Executive Assistant
Technologically savvy
Experience with Project Management systems, CRM (Salesforce), Asana, and other applications
Excellent MS Office skills (Outlook, Word, Excel, PowerPoint)
Excellent, highly professional written and verbal communication skills
Outstanding organizational and time management skills, with demonstrated ability to prioritize across multiple senior stakeholders
Proactive problem-solver who anticipates issues, follows through to closure, and operates with minimal supervision
Must be able to complete tasks with accuracy and attention to detail
Ability to effectively present information to senior management
Discretion and confidentiality
Skills
Salesforce
Asana
Outlook
Word
Excel
PowerPoint
Ramp
CRM
About the company
Optima Dermatology is a high-growth, provider-first dermatology group. We have 25 locations (and growing!) across New Hampshire, Maine, Massachusetts, Indiana and Ohio. Our headquarters is in Portsmouth, NH.
Position Details:
We are looking for an experienced Executive Assistant to perform a wide range of administrative, coordination, and research tasks in support of Optima’s five-member executive team. This is a full-time position based in Portsmouth, NH.
Key Responsibilities:
•
Manage complex calendars and scheduling across five-member executive team
•
Coordinate, prepare, and organize leadership retreats
•
Make travel and accommodation arrangements
•
Manage expense and receipt classification for the executive team in Ramp
•
Assist with coordination and tracking of company events
•
Conduct recurring and ad hoc research projects to support market intelligence, competitive analysis, and business development
•
Input, maintenance, and reporting of contacts/records in the company’s CRM
•
Act as an office manager by keeping up with office supply inventory
•
Greet planned visitors/meeting attendees at the corporate HQ. Organize food and drink accommodations for the meeting, if applicable
•
Triage and respond to miscellaneous requests from key stakeholders
Qualifications:
•
3+ years as an Executive Assistant
•
Technologically savvy
•
Experience with Project Management systems, CRM (Salesforce), Asana, and other applications
•
Excellent MS Office skills (Outlook, Word, Excel, PowerPoint)
•
Excellent, highly professional written and verbal communication skills
•
Outstanding organizational and time management skills, with demonstrated ability to prioritize across multiple senior stakeholders
•
Proactive problem-solver who anticipates issues, follows through to closure, and operates with minimal supervision
•
Must be able to complete tasks with accuracy and attention to detail
•
Ability to effectively present information to senior management
•
Discretion and confidentiality
This role is based in Portsmouth, NH. Hybrid with majority in-office presence.
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