Administration Specialist
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Before you apply
LocationKorea, Seoul
Work modeon-site
Typefull-time
SeniorityMid
Company size10,000+ people
PostedNov 2, 2026 · 3d ago
Verified live2d ago
At a glanceSummarised by Seekless from the posting.
Serve as the primary point of contact for GM
Manage GM’s calendar and coordinate meetings
Support to plan and manage annual budgeting for GM (AFP, F4, F10, etc.)
Prepare and process GM’s expense reports
Develop reports, documents, and presentation materials as requested
Support team engagement activities, including offsites and regular meetings
Coordinate logistics and on-site support for visitors
Arrange restaurants, refreshments, and other meeting-related needs for GM
Review all incoming English communications, identify items requiring market attention, translate into Korean and distribute to the relevant stakeholders
Support to plan and execute quarterly Townhall
Serve as the lead for CIT initiatives
Coordinate Community Day in partnership with local NGO/NPOs
Lead Red Tab Foundation fundraising and Sports Day initiatives
Support the execution of D&I and Sustainability initiatives in Korea
Organize offsite meetings, workshops and year-end gatherings
Support to plan and manage annual budgeting for GA (AFP, F4, F10, etc.)
Review and process GA-related matters, including vendor invoices and general expense processing
Serve as the main point of contact for corporate travel for GM and employees
Oversee office management
Manage office supplies, stationery and canteen items
Coordinate new employee onboarding, including office access control, ID badge management, seating arrangements, and parking registration if applicable
Liaise with functional leads to schedule functional onboarding/induction session
Conduct administrative induction (Life at Levi’s, office access, travel, tools, etc.)
Support employees to manage congratulatory and condolence processes, including gifting, bereavement, and funeral supplies, etc.
Manage distribution lists by adding new employees to group alias through ServiceNow
Provide required documents for visitors, including invitation letter and visa support
Skills
ServiceNow
Execute Assistant for GM
•
Serve as the primary point of contact for GM
•
Manage GM’s calendar and coordinate meetings
•
Support to plan and manage annual budgeting for GM (AFP, F4, F10, etc.)
•
Prepare and process GM’s expense reports
•
Develop reports, documents, and presentation materials as requested
•
Support team engagement activities, including offsites and regular meetings
•
Coordinate logistics and on-site support for visitors
•
Arrange restaurants, refreshments, and other meeting-related needs for GM
Internal Communications & Engagement
•
Review all incoming English communications, identify items requiring market attention, translate into Korean and distribute to the relevant stakeholders
•
Support to plan and execute quarterly Townhall
•
Serve as the lead for CIT initiatives:
•
Coordinate Community Day in partnership with local NGO/NPOs, align with global schedules, organize relevant programs and manage follow-up activities
•
Lead Red Tab Foundation fundraising and Sports Day initiatives, including internal awareness, fundraising activities, and collaboration with Commercial, Marketing and DC teams for sample/non-sellable item sales
•
Support the execution of D&I and Sustainability initiatives in Korea, aligning with global directives and coordinating with Marketing or other relevant functions as needed
•
Organize offsite meetings, workshops and year-end gatherings, including budget management, venue sourcing, logistics coordination, and leadership of CIT/TF members
General Administration
•
Support to plan and manage annual budgeting for GA (AFP, F4, F10, etc.)
•
Review and process GA-related matters, including vendor invoices and general expense processing
•
Serve as the main point of contact for corporate travel for GM and employees
•
Oversee office management
•
Manage office supplies, stationery and canteen items
•
New employee’s onboarding & induction
•
Coordinate new employee onboarding, including office access control, ID badge management, seating arrangements, and parking registration if applicable
•
Liaise with functional leads to schedule functional onboarding/induction session
•
Conduct administrative induction (Life at Levi’s, office access, travel, tools, etc.)
•
Support employees to manage congratulatory and condolence processes, including gifting, bereavement, and funeral supplies, etc.
•
Manage distribution lists by adding new employees to group alias through ServiceNow
•
Provide required documents for visitors, including invitation letter and visa support
LOCATION
Korea, Seoul - Office
FULL TIME/PART TIME
About the role
Full time
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