Executive Management Assistant
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Before you apply
LocationIreland, Dublin; UK, Reading; UK, Swansea
Work modehybrid
Typefull-time
SeniorityMid
Company size10,000+ people
PostedNov 2, 2026 · 3d ago
Verified live1d ago
At a glanceSummarised by Seekless from the posting.
Relevant executive support and administration experience
Bachelor's degree or equivalent work experience
Proven experience as an executive assistant or similar role, supporting senior executives in a fast-paced, global environment
Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders
Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and AI-enabled tools, leveraging technology effectively to support executive-level priorities
Ability to anticipate needs, exercise sound judgment, and work independently with minimal supervision
Legal right to work in the country where the role is based
Skills
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Benefits
Health insurance
Dental coverage
Vision coverage
Retirement plan
Pension plan
Life assurance
Disability coverage
Employee assistance program
Learning and development
Performance incentives
About the role
Executive Management Assistant
About the company
ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.
As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.
As an Executive Management Assistant at ICON, you will provide high-level administrative support to a senior executive, working within a global leadership role ensuring smooth and efficient operations.
What You Will Do:
You will contribute to executive support and administration activities, where your organisational expertise, discretion, and ability to anticipate needs will directly contribute to business success.
Key responsibilities include:
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Managing complex calendars, scheduling appointments, and coordinating meetings
•
Handling correspondence, including emails, phone calls, and other communications.
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Preparing and editing documents, presentations, and reports for executive review.
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Making travel arrangements and accommodations for executives, including booking flights, hotels, and transportation.
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Assisting with special projects and initiatives as assigned by executives.
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Maintaining confidentiality and discretion in handling sensitive information and communications.
Your Profile:
You will bring relevant executive support and administration experience, along with the following qualifications and skills.
Required qualifications and experience:
•
Bachelor’s degree or equivalent work experience.
•
Proven experience as an executive assistant or similar role, supporting senior executives in a fast-paced, global environment.
•
Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
•
Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
•
Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and AI-enabled tools, leveraging technology effectively to support executive-level priorities.
•
Ability to anticipate needs, exercise sound judgment, and work independently with minimal supervision.
Legal
Employment with ICON is contingent upon having the legal right to work in the country where the role is based.
Rewards & Benefits
ICON offers a competitive and comprehensive total rewards package designed to support your health, wellbeing, and career development.
Benefits may include:
•
Competitive base salary and performance related incentives
•
Health and wellbeing programmes including medical, dental, and vision coverage where applicable
•
Retirement and pension plans
•
Life assurance and disability coverage
•
Employee assistance programmes and wellbeing resources
•
Learning and development opportunities through structured training and career pathways
Benefits may vary depending on role and location.
Visit our careers site to read more about the benefits ICON offers.
Inclusion and Accessibility
ICON is an equal opportunity employer. We are committed to building an inclusive and accessible workplace where everyone feels valued and supported.
If you require reasonable accommodations during the recruitment process, please let us know or submit a request here.
Are you a current ICON Employee? Please click here to apply