• Develop, maintain, and update the written safety program for the company’s W-2 population, including but not limited to Outside Sales Employees, operations, canvassers, and office staff.
• Build and deliver remote safety training for employees, with specific attention Outside Sales Employees, Canvassers, and other W2 positions that operate on an operational level.
• Develop and maintain trainings and guidelines on but not limited to ladder safety, roof access, and fall hazards during sales inspections and measurements.
• Maintain emergency action plans, hazard communication, and heat illness materials for applicable locations and states.
• Administer OSHA 300, 300A, and 301 recordkeeping for employees, including annual posting and electronic submission where applicable.
• Manage training assignment, completion tracking, and recertification schedules.
• Conduct incident investigations for employee incidents, including root cause analysis, corrective action assignment, and closure verification.
• Assist with operational workers compensation claims and matters.
Subcontractor Contract and Insurance Administration
• Administer the certificate of insurance program, including general liability, workers’ compensation, and auto coverage verification, additional insured and waiver of subrogation endorsements, and expiration tracking.
• Maintain subcontractor documentation files, including licensing, W-9s, executed subcontract agreements, and required insurance.
• Maintain and update safety and insurance related contract language in subcontract agreements so obligations are established contractually.
• Verify that documentation is complete and current before a subcontractor is approved for work, and escalate lapses.
• Maintain records sufficient to demonstrate that subcontractor safety obligations are contractual and that the company does not direct or train subcontractor personnel.
Workers’ Compensation, Insurance, and Risk
• Administer the workers’ compensation program in partnership with Finance, including claim intake, carrier coordination, return to work tracking, reserve review, and experience modification monitoring.
• Support general liability and auto claims documentation and carrier reporting.
• Coordinate with brokers on renewals, premium audits, and loss control recommendations.
• Administer fleet and driver safety, including MVR review protocols, driver qualification files, and accident reporting for company drivers.
Recordkeeping and Reporting
• Maintain a centralized, audit ready documentation system covering employee training, incidents, corrective actions, claims, and subcontractor insurance and contract files.
• Manage retention schedules and prepare records for OSHA inspections, insurance audits, customer prequalification, and litigation holds.
• Track and interpret federal OSHA and state plan requirements across operating states, including Michigan, and update internal standards accordingly.
• Produce leadership reporting on incidents, claims, insurance compliance, and program gaps.
Classification Guardrails
• Understand the legal distinction between W-2 employees and 1099 independent contractors and keep all safety processes consistent with that distinction.
• Keep employee safety training, policy, and communication materials separate from subcontractor contract and insurance administration.
• Do not issue training, equipment, PPE, work direction, or corrective discipline to subcontractor personnel.
• Flag any proposed practice that would extend company direction or training to subcontractors and escalate to the Vice President of Compliance & Safety.