Subcontractor Agreement Administration
• Prepare and issue subcontract agreements, addenda, and renewals for signature, and track execution to completion.
• Maintain the subcontractor agreement repository, including effective dates, renewal dates, and amendment history.
• Process subcontractor onboarding packets and verify that executed agreements, licensing, W-9s, and required insurance are complete before approval.
• Maintain the subcontractor documentation database and keep status current.
• Route non-standard terms or requested changes to the Risk and Safety Administrator for review.
• Track certificates of insurance, monitor expirations, issue renewal requests, and escalate lapses.
• Verify that certificates reflect required coverage types, limits, additional insured status, and waiver of subrogation endorsements.
• Maintain policy and certificate files for company lines of coverage.
• Support renewal and premium audit cycles by gathering and organizing requested documentation.
• Serve as administrative point of contact with brokers and carriers on routine documentation requests.
Safety Program Administration
• Maintain and format written safety program documents, policies, and training materials, and distribute updates.
• Assign, track, and follow up on safety training completion for employees, including recertification scheduling.
• Coordinate scheduling and logistics for remote training sessions.
• Maintain OSHA recordkeeping entries and posting schedules under the direction of the Risk and Safety Administrator.
• Maintain safety files, inspection documentation, and corrective action logs.
Incident, Claims, and Reporting Support
• Perform intake on reported incidents, open the file, gather statements and documentation, and route to the Risk and Safety Administrator same day.
• Track corrective actions and follow up to closure.
• Support workers’ compensation and claims administration, including gathering records requested by carriers and maintaining claim files.
• Compile recurring reports and maintain safety and compliance dashboards.
• Respond to routine documentation requests from Operations, Finance, and customers.