Delegate and Database Management:
· Set-up and administer event websites. Including collation and inputting of delegate details
· Manage the invitation and attendee management process including meeting registration, air travel, housing and ground transportation
· Manage attendee communications and associated timelines
· Ensure Project Manager is up to date with all aspects of delegate arrangements throughout the course of the program
· Produce signage, badges, on-site manuals and other documentation
· Order currency, uniforms, mobile phones, laptops and other on-site equipment
· On-site attendance at events
· Help with the selection of venues and production of event proposals
· To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach
Client Liaison and Development:
· Setting-up and maintenance of client files from confirmation of event to completion and evaluation
· Manage client communications and associated timelines
· Foster the development of your client account by managing delegate relationships through operational delivery
· Deliver financial aspects of events following company processes
· Help with identification and documentation of cost avoidance / saving measures
· Comply with company and client invoicing processes
· Help with scope management
· Help prepare budgets and final reconciliations within agreed timelines