Executive Assistant
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Before you apply
SalaryNo pay range posted
LocationWaltham, MA
Typefull-time
SenioritySenior
Company size10,000+ people
PostedOct 9, 2026 · 1mo ago
Verified live5d ago
At a glanceSummarised by Seekless from the posting.
Meticulously manage the VP's complex calendar, providing updates on changes, prioritizing appointments, and adapting quickly to schedule and travel changes
Act as the primary gatekeeper for the VP’s office, overseeing all incoming and outgoing communications, fielding inquiries, and filtering information
Arrange all domestic and international travel, process expense reports, maintain accurate financial records, and provide on-call support outside business hours, especially during travel events
Plan and execute internal and external events—including staff meetings, Town Halls, team-building activities, and external events (e.g., fundraisers, appreciation events)—handling all logistics, catering, agendas, and meeting minutes
Collaborate cross-functionally with Executive Assistants to other VPs to ensure alignment across the organization
Maintain highly organized physical and electronic filing systems for critical documents, reports, and correspondence
Provide ad hoc administrative support while maintaining the highest degree of discretion and confidentiality with sensitive information
Company Overview
At Motorola Solutions, we believe that everything starts with our people. We’re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that’s critical for safer communities, safer schools, safer hospitals, safer businesses, and ultimately, safer nations. Connect with a career that matters, and help us build a safer future.
Department Overview
The Global Products Organization (GPO) is responsible for driving the strategic development, innovation, and lifecycle management of a company’s product portfolio across global markets. As a central hub for product strategy and execution, the GPO collaborates with cross-functional teams—such as marketing, engineering, operations, and regional market leads—to ensure product offerings align with customer needs, market trends, and business objectives.
Job Description
This is a highly visible and exciting role supporting two Senior Vice Presidents. You will serve as a critical partner in managing their day-to-day activities, facilitating communication across the organization, and ensuring flawless execution and management of the SVP’s complex calendar.
Key Responsibilities:
•
Meticulously manage the VP’s complex calendar, providing updates on changes, prioritizing appointments, and adapting quickly to schedule and travel changes.
•
Act as the primary gatekeeper for the VP’s office, overseeing all incoming and outgoing communications, fielding inquiries, and filtering information.
•
Arrange all domestic and international travel, process expense reports, maintain accurate financial records, and provide on-call support outside business hours, especially during travel events.
•
Plan and execute internal and external events—including staff meetings, Town Halls, team-building activities, and external events (e.g., fundraisers, appreciation events)—handling all logistics, catering, agendas, and meeting minutes.
•
Collaborate cross-functionally with Executive Assistants to other VPs to ensure alignment across the organization.
•
Maintain highly organized physical and electronic filing systems for critical documents, reports, and correspondence.
•
Provide ad hoc administrative support while maintaining the highest degree of discretion and confidentiality with sensitive information.