MO
moomooAdmin Executive
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Before you apply
LocationKuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
Work modeon-site
Typefull-time
SeniorityEntry
Experience1–2 yrs
Company size1,001–5,000 people
PostedNov 6, 2026 · 1d ago
Verified live14h ago
At a glanceSummarised by Seekless from the posting.
Possess at least a Bachelor's degree in Business Administration or a relevant field
Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
Good written and verbal communication skills in English, Mandarin, and Bahasa Malaysia
Well-organized, detail-oriented, and able to multitask, prioritize tasks, and meet deadlines effectively
Good communication, interpersonal, and teamwork skills with a positive working attitude
Proactive, responsible, and resourceful, with good problem-solving skills and the ability to work independently
Adaptable, willing to learn, and open to feedback and continuous improvement
Prefer minimum 1–2 years of relevant experience in office administration or a similar role
Basic knowledge of administrative management practices and office procedures would be an advantage
Prior experience in a shared services corporate environment, or the financial services industry would be an added advantage
Skills
Microsoft Office
Word
Excel
PowerPoint
Outlook
Benefits
Performance bonus
Career development
Team building activities
Administrative & Reception Support (Executive level)
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Ensure smooth daily office operations by providing administrative and reception support in accordance with company policies and guidelines.
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Assist in implementing and maintaining administrative procedures to improve workflow and operational efficiency.
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Handle front desk duties, including welcoming visitors, attending to incoming calls, managing couriers and deliveries, and maintaining a professional reception area.
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Manage multiple administrative tasks efficiently, prioritize assignments, and ensure timely completion with accuracy and proper follow-up.
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Maintain accurate administrative records, filing systems, documentation, and trackers, ensuring information is properly updated and organized.
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Assist in managing office supplies, stationery, pantry items, and other office necessities, including monitoring stock levels and coordinating purchases.
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Coordinate with vendors, contractors, and building management on office maintenance, repairs, cleaning services, and other facility-related matters.
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Support the preparation and processing of invoices, purchase requests, expense claims, and other administrative documentation.
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Assist in arranging meeting rooms, coordinating meeting logistics, and ensuring facilities are properly maintained and ready for use.
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Provide administrative support for company secretarial (COSEC) matters, including document preparation, coordination, filing, and follow-ups as instructed.
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Support the planning, preparation, and execution of company events, employee engagement activities, and other internal functions.
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Demonstrate initiative and responsibility in handling assigned tasks independently with minimal supervision, while maintaining effective communication and teamwork.
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Undertake ad hoc administrative duties and other assignments as required by management.
Requirements
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Possess at least a Bachelor’s degree in Business Administration or a relevant field.
•
Prefer minimum 1–2 years of relevant experience in office administration or a similar role.
•
Basic knowledge of administrative management practices and office procedures would be an advantage.
•
Convincing computer-literacy and tech-savvy level. Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
•
Good written and verbal communication skills in English, Mandarin, and Bahasa Malaysia.
•
Well-organized, detail-oriented, and able to multitask, prioritize tasks, and meet deadlines effectively.
•
Good communication, interpersonal, and teamwork skills with a positive working attitude.
•
Proactive, responsible, and resourceful, with good problem-solving skills and the ability to work independently.
•
Adaptable, willing to learn, and open to feedback and continuous improvement.
•
Prior experience in a shared services corporate environment, or the financial services industry would be an added advantage.
Benefits
We offer a comprehensive and holistic work experience and package as follows:
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Competitive compensation & benefits.
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Performance bonus
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Convenient Access to Public Transport
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Exam/Certification Sponsorship
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Career Development Opportunities in the Financial Services Industry
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Company Team Building & Bonding Activities
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Free-Flow Pantry Snacks & Drinks
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Dynamic, Multinational Working Environment
Hiring process
Please note that only short-listed candidates will be contacted. Thank you.