Executive Assistant to C-Suite
SalaryNo pay range posted
LocationNew York, New York
Typefull-time
SenioritySenior
Experience7+ yrs
DepartmentAdministrative Services
Company size10,000+ people
PostedOct 2, 2026 · 1w ago
Verified live1d ago
At a glanceSummarised by Seekless from the posting.
Bachelor's degree in business administration, communications, organizational leadership, or a related field
7+ years of progressively responsible experience supporting senior executives, including responsibility for complex business priorities, confidential matters, and cross-functional coordination
Ability to influence stakeholders, resolve competing priorities, and drive action without direct authority
Advanced analytical, problem-solving, project management, and written communication skills
Strong business acumen and ability to understand organizational priorities, operating issues, and executive decision-making processes
Demonstrated experience exercising independent judgment and discretion on matters of significance with limited supervision
Advanced proficiency with Microsoft 365 applications and executive-level presentation and reporting tools
Skills
Microsoft 365
Job Family
Administrative Services
About Us
At Transamerica, hard work, innovative thinking, and personal accountability are qualities we honor and reward. We understand the potential of leveraging the talents of a diverse workforce. We embrace an environment where employees enjoy a balance between their careers, families, communities, and personal interests.
Ultimately, we appreciate the uniqueness of a company where talented professionals work collaboratively in a positive environment — one focused on helping people look forward and plan for the best life possible while providing tools and solutions that make it easier to get there.
Who We Are
We believe everyone deserves to live their best life. More than a century ago, we were among the first financial services companies in America to serve everyday people from all walks of life.
Today, we’re part of an international holding company, with millions of customers and thousands of employees worldwide. Our insurance, retirement, and investment solutions help people make the most of what’s important to them.
We’re empowered by a vast agent network covering North America, with diversity to match. Together with our nonprofit research institute and foundation, we tune in, step up, and are a force for good — for our customers and the communities where we live, work, and play. United in our purpose, we help people create the financial freedom to live life on their terms.
What We Do
Transamerica is organized into three distinct businesses. These include 1) World Financial Group, including Transamerica Financial Advisors, 2) Protection Solutions and Savings & Investments, comprised of life insurance, annuities, employee benefits, retirement plans, and Transamerica Investment Solutions, and 3) Financial Assets, which includes legacy blocks of long term care, universal life, and variable and fixed annuities. These are supported by Transamerica Corporate, which includes Finance, People and Places, General Counsel, Risk, Internal Audit, Strategy and Development, and Corporate Affairs, which covers Communications, Brand, and Government and Policy Affairs.
Transamerica employs nearly 7,000 people. It’s part of Aegon, an integrated, diversified, international financial services group serving approximately 23.9 million customers worldwide.* For more information, visit transamerica.com.
Job Description Summary
The Senior Executive Assistant manages the executive office as a central point of coordination, independently establishing priorities, resolving competing demands, and determining the appropriate handling of sensitive and time-critical matters. The role supports the executive on business priorities, commitments, stakeholder concerns, and emerging issues, exercising judgment to escalate, redirect, or resolve matters within delegated authority.
The position serves as a trusted liaison to senior executive leaders, employees, clients, regulators, Board members and external partners; coordinates executive-sponsored projects and cross-functional initiatives; and synthesizes business, financial, operational, and organizational information into executive briefings, presentations, reports, and decision materials. Expected outcomes include timely completion of key commitments, effective information flow, operational discipline, and consistent executive support practices.
Job Description
Key Responsibilities
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Manage the executive office as a central point of coordination, independently establishing priorities, resolving competing demands, and determining the appropriate handling of sensitive and time-critical matters.
•
Advise the executive on business priorities, commitments, stakeholder concerns, and emerging issues; exercise judgment to escalate, redirect, or resolve matters within delegated authority.
•
Serve as a trusted liaison to senior leaders, Board members, employees, clients, regulators, and external partners, representing the executive’s priorities and facilitating decisions and follow-through.
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Lead and coordinate complex executive-sponsored projects and cross-functional initiatives, developing work plans, monitoring deliverables, identifying risks, and driving timely completion.
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Exercise independent judgment in managing the executive’s calendar, meeting cadence, travel, and access, aligning limited executive capacity to strategic and operational priorities.
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Synthesize business, financial, operational, and organizational information into executive briefings, presentations, reports, and decision materials; identify themes, risks, and recommended actions.
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Plan and facilitate leadership meetings, including agenda development, pre-read coordination, decision documentation, action tracking, and accountability for commitments.
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Handle highly confidential information involving business strategy, personnel, financial results, legal matters, and organizational decisions using sound judgment and appropriate controls.
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Develop and improve executive office processes, communication protocols, reporting routines, and tools that increase effectiveness, information flow, and operational discipline.
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Provide functional leadership, work direction, coaching, and quality review to other administrative professionals; coordinate coverage and consistent support practices across the leadership team.
Required Qualifications
•
Bachelor’s degree in business administration, communications, organizational leadership, or a related field
•
7+ years of progressively responsible experience supporting senior executives, including responsibility for complex business priorities, confidential matters, and cross-functional coordination
•
Ability to influence stakeholders, resolve competing priorities, and drive action without direct authority
•
Advanced analytical, problem-solving, project management, and written communication skills
•
Strong business acumen and ability to understand organizational priorities, operating issues, and executive decision-making processes
•
Demonstrated experience exercising independent judgment and discretion on matters of significance with limited supervision
•
Advanced proficiency with Microsoft 365 applications and executive-level presentation and reporting tools