Digital Technology Department Office Secretary
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Before you apply
LocationDubai, Dubai, United Arab Emirates
Work modeon-site
Typefull-time
SeniorityEntry
DepartmentOutsource
Company size201–500 people
PostedFeb 17, 2026 · 8mo ago
Verified live5h ago
May no longer be actively hiring
Posted by the company on Feb 17, 202650% of this company's open roles have been listed for 90+ days
At a glanceSummarised by Seekless from the posting.
Diploma or Bachelor’s degree in Business Administration or related field
Proficiency in MS Office
Basic understanding of invoicing and vendor processes
Strong communication, organization, and multitasking skills
Ability to work independently with attention to detail
Proven experience in an administrative or secretarial role (DT / IT / PMO preferred)
Skills
MS Office
About the role
BlackStone eIT is seeking a meticulous and efficient Digital Technology Department Office Secretary to join our innovative team. In this role, you will provide essential administrative support to the Digital Technology Department, ensuring smooth operations and facilitating effective communication across the team.
Key Responsibilities
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Provide secretarial and administrative support to DT leadership and project teams
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Manage calendars, meetings, agendas, and minutes of meetings
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Handle official correspondence, emails, and document control
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Support Commmissioning Certificate, Goods Receipt Notes (GRN) creation and approval tracking
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Manage vendor invoicing, verification, submission, and payment follow-ups
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Maintain vendor records and support vendor coordination activities
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Liaise with Finance, Procurement, and vendors to resolve billing and payment issues
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Maintain accurate records, reports, and project documentation
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Support meetings, workshops, and DT office activities
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Manages travel and seating arrangements
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Creates executive meeting presentations
Requirements
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Diploma or Bachelor’s degree in Business Administration or related field
•
Proven experience in an administrative or secretarial role (DT / IT / PMO preferred)
•
Proficiency in MS Office and basic understanding of invoicing and vendor processes
•
Strong communication, organization, and multitasking skills
•
Ability to work independently with attention to detail