At a glanceSummarised by Seekless from the posting.
Must have28
Provide dedicated on-the-ground support to the Executive Director in Singapore, covering business, personal and family-related matters
Work closely with the Executive Director's Executive Assistant in Hong Kong
Provide day-to-day administrative and logistical support to the Executive Director while in Singapore
Coordinate closely with the Executive Director's Hong Kong EA on calendar, meetings, travel, and other arrangements
Manage and support the execution of the Executive Director's schedule and arrangements in Singapore
Coordinate internal and external meetings, appointments, transportation, and other logistical requirements
Arrange business travel, including flights, accommodation and ground transportation
Prepare and submit travel and expense claims
Liaise with internal teams and external parties on behalf of the Executive Director where required
Provide local Singapore support for arrangements coordinated by the Hong Kong EA
Provide ad-hoc support for urgent or time-sensitive matters
Provide day-to-day assistance for the Executive Director's personal and family-related matters in Singapore
Coordinate family appointments, activities, reservations and schedules as required
Assist with family travel arrangements, transportation and related logistics
Coordinate household, personal services, deliveries, purchases and other arrangements
Liaise with schools, service providers, vendors and other external parties where required
Assist with personal errands and other family-related administrative matters
Handle all personal and family information with a high level of confidentiality and discretion
Provide administrative support to Executives when required
Assist with business travel arrangements, including flights, hotels and transportation
Prepare and submit travel and expense claims on behalf of Executives
Follow up on outstanding claims, documentation and reimbursement matters
Coordinate with Finance, Travel and relevant internal teams on travel and expense-related matters
High level of confidentiality and discretion when handling business, personal and family matters
Highly organized with the ability to manage multiple priorities
Strong attention to detail and follow-through
Flexible and responsive to changing schedules and urgent requirements
Strong coordination and communication skills, with the ability to work effectively across locations and with different stakeholders
About the company
Join DayOne – Shaping the Future of Data Infrastructure
DayOne is a global leader in the development and operation of high-performance data centers. As one of the fastest-growing companies in the industry, we’ve built a robust presence across Asia and Europe — and we’re just getting started.
As we expand into new international markets, we’re looking for talented, driven individuals to join us on this exciting journey. This is more than a job — it’s an opportunity to be a key contributor to our dynamic team and help shape the future of global data infrastructure.
If you’re passionate about innovation, technology, and growth, we invite you to be part of DayOne’s next chapter.
About the role
The Executive Assistant will provide dedicated on-the-ground support to the Executive Director in Singapore, covering business, personal and family-related matters. The role will work closely with the Executive Director’s Executive Assistant in Hong Kong to ensure seamless coordination across locations as well as providing travel and expense administrative support to other Executives when required.
Key Responsibilities
Executive Director– Business Support
•
Provide day-to-day administrative and logistical support to the Executive Director while in Singapore.
•
Coordinate closely with the Executive Director’s Hong Kong EA on calendar, meetings, travel, and other arrangements.
•
Manage and support the execution of the Executive Director’s schedule and arrangements in Singapore.
•
Coordinate internal and external meetings, appointments, transportation, and other logistical requirements.
•
Arrange business travel, including flights, accommodation and ground transportation when required.
•
Prepare and submit travel and expense claims.
•
Liaise with internal teams and external parties on behalf of the Executive Director where required.
•
Provide local Singapore support for arrangements coordinated by the Hong Kong EA.
•
Provide ad-hoc support for urgent or time-sensitive matters.
Personal & Family Support
•
Provide day-to-day assistance for the Executive Director’s personal and family-related matters in Singapore.
•
Coordinate family appointments, activities, reservations and schedules as required.
•
Assist with family travel arrangements, transportation and related logistics.
•
Coordinate household, personal services, deliveries, purchases and other arrangements.
•
Liaise with schools, service providers, vendors and other external parties where required.
•
Assist with personal errands and other family-related administrative matters.
•
Handle all personal and family information with a high level of confidentiality and discretion.
Senior Management Travel & Expense Support
•
Provide administrative support to Executives when required.
•
Assist with business travel arrangements, including flights, hotels and transportation.
•
Prepare and submit travel and expense claims on behalf of Executives.
•
Follow up on outstanding claims, documentation and reimbursement matters.
•
Coordinate with Finance, Travel and relevant internal teams on travel and expense-related matters.
Attributes
•
High level of confidentiality and discretion when handling business, personal and family matters.
•
Highly organized with the ability to manage multiple priorities.
•
Strong attention to detail and follow-through.
•
Flexible and responsive to changing schedules and urgent requirements.
•
Strong coordination and communication skills, with the ability to work effectively across locations and with different stakeholders.
Legal
DayOne is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
If you’re ready to grow with one of the fastest-moving companies in the data center industry, apply now and be part of our global journey.