1. Functional Responsibilities
· Coordinate and support internal management of litigation and pre-litigation matters, including status tracking, factual investigation, document collection, case-file organization, calendaring, and coordination with outside counsel, under attorney direction.
· Prepare and assist with discovery responses, insurance claims investigations, subpoena responses, document productions, legal holds, and other litigation-related materials; coordinate with internal teams, insurance representatives, and outside counsel to share timely information and records.
· Prepare routine legal documents and correspondence, including releases, notices, settlement paperwork, and matter summaries, for attorney review, approval, and execution.
2. Operational / Departmental Support
· Monitor and triage service of process, Legal Department inbox, physical mail, and incoming requests; route matters, track follow-up items, and appropriately escalate time-sensitive or sensitive issues.
· Coordinate with team members across the organization to gather facts and documents and support timely responses to legal and litigation matters.
· Assist with contract management, administration, and execution, including management of signature process, consents, amendments, completed-document handling, and post-signature issues, under attorney direction.
3. Compliance & Risk Management
· Assist Legal & Compliance Team with compliance audits and initiatives by gathering supporting documentation, maintaining workpapers, tracking remediation items, and organizing follow-up materials.
· Maintain complete, accurate, and appropriately organized litigation, dispute, and legal records in accordance with company procedures and attorney direction.
· Identify recurring dispute trends, documentation gaps, or process issues and escalate potential legal or compliance risks to the appropriate attorney.
4. Financial / Performance Accountability (If Applicable)
· Assist with outside counsel invoice review, matter budgets, accrual support, settlement documentation, and recovery tracking, as applicable.
· Support cost-effective matter administration.
· Maintain accurate records of settlement and other matter-related payments or recoveries, as directed.
5. Leadership / Collaboration (If Applicable)
· Work closely with attorneys and cross-functional stakeholders to keep matters moving, communicate status, and ensure requested information is complete and timely.
· Coordinate professionally with outside counsel, opposing counsel, claims representatives, vendors, courts, and governmental or regulatory agencies as directed by attorneys.
· Handle confidential and sensitive information with sound judgment, discretion, and professionalism.