Legal Administrative and Office Support
• Maintain attorney calendars, schedule meetings and appointments, coordinate meeting materials, and send reminders about deadlines and required follow-up.
• Receive and log legal requests, correspondence, and incoming documents. Route matters to the appropriate attorney and flag urgent items.
• Maintain a shared tracker of legal assignments, responsible attorneys, due dates, and status. Follow up on outstanding information and notify attorneys of delays.
• Prepare routine correspondence and format, proofread, scan, copy, and assemble documents. Check names, dates, attachments, and consistency before attorney review.
• Respond to routine scheduling and status inquiries using approved information. Refer requests for legal interpretation or advice to an attorney.
• Coordinate routine travel arrangements, reimbursement documentation, supply requests, and legal subscription renewals with administrative staff as assigned.
State Board Meeting and Rulemaking Support
• Collect attorney-approved legal materials for State Board meetings, organize attachments, and coordinate submission by established deadlines.
• Prepare meeting folders, document indexes, proposed order templates, and other materials using attorney instructions. Check that the correct versions are included.
• Assist attorneys during meetings and hearings by locating documents, maintaining notes on assigned follow-up, and coordinating administrative needs.
• Maintain rulemaking calendars, contact lists, draft histories, notices, and submission records. Remind attorneys of scheduled actions and deadlines.
• Log public comments and organize them by rule or topic for attorney review. Assemble and submit approved notices, filings, and supporting materials as directed, retaining confirmations.
• Track distribution of final board orders, adopted rules, and approved legal guidance, and maintain the corresponding records.
Legal Files and Public Records Support
• Maintain organized electronic and paper legal files using established naming, indexing, version control, and access procedures.
• Log and track public records requests assigned to the Legal Division. Coordinate collection of potentially responsive records from agency staff for attorney review.
• Organize collected records, identify duplicates, and prepare indexes or proposed redactions using attorney instructions. Route disclosure and confidentiality questions to an attorney.
• Prepare approved response materials, document transmission, and update request status. Maintain a record of what was provided and when.
• Follow agency retention schedules and attorney instructions for legal holds, archiving, and authorized disposition. Protect confidential and privileged materials.
Routine Legal Research and Document Preparation
• Locate specified statutes, administrative rules, court decisions, prior agency guidance, and other materials using sources and search instructions provided by an attorney.
• Record citations, source links, dates, and relevant excerpts, and organize findings for attorney review. Flag missing information or uncertainty about the requested source.
• Prepare factual timelines, document summaries, and basic research notes within the assigned scope. Refer questions about legal meaning or application to the assigning attorney.
• Populate approved templates and prepare initial drafts of routine letters, forms, and notices using supplied facts and instructions. Submit substantive documents for attorney approval.
Litigation and Hearing Support
• Help collect and organize documents, exhibits, correspondence, and factual materials requested by agency attorneys or outside counsel.
• Maintain case folders and attorney-confirmed filing and hearing dates. Coordinate logistics for hearings, interviews, and other proceedings as assigned.
• Assemble and transmit attorney-approved filings or records through designated channels. Retain filing confirmations and delivery documentation.
• Support assigned election protests, candidate challenges, and other proceedings by organizing submissions and hearing materials and assisting with approved notices and final orders.
• Perform other legal administrative and support assignments directed by the General Counsel.