Senior Budget Administrator - Clinical Trials
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Before you apply
Salary$101k – $161k
LocationUS-Nationwide-USA-Remote-US-Remote
Work moderemote · United States
Typefull-time
SenioritySenior
Experience6+ yrs
Company size10,000+ people
First seenOct 26, 2026 · 1w ago
Verified live2d ago
At a glanceSummarised by Seekless from the posting.
Bachelor's Degree or equivalent combination of education and experience
Six years of dedicated experience in oncology clinical research budget development and negotiation and/or coverage analysis development
Experience working in research administration, a Contract Research Organization, pharma, biotech industry, academic medical center, or a clinical practice arena
Experience with HCPCS / CPT codes
Experience with Medicare regulations, guidelines, policies
PharmD, Bachelor of Science in Nursing, or Masters in a health-related field
Skills
OnCore
CTMS
HCPCS
CPT
Benefits
Health insurance
About the company
Join the transformative team at City of Hope, where we’re changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.
About the role
The Senior Budget Administrator coordinates and oversees the development of coverage analyses and budgets for both industry sponsored and non-industry sponsored clinical trials. Works with third party vendors as necessary to supply clinical trial documentation, prioritize work queues, and assist with budget development. Negotiates budgets with clinical trial sponsors on behalf of the institution to ensure optimal cost efficiency. Tracks all relevant data and ensures both contracting and Revenue Integrity teams are supplied with finalized documentation. Enters, maintains and/or reviews financial data from finalized clinical trial agreements and budgets into the OnCore Clinical Trial Management System (CTMS).
Responsibilities
Provides day-to-day administrative support to Principal Investigators, clinical research nurses, research site managers, clinical research coordinators, departmental business directors and other stakeholders in resolving budget development issues, including but not limited to budget estimates and qualifying trial assessments. Charged with ensuring that incremental costs of clinical research are covered per institutional policies and guidelines while applying clinical research billing compliance expertise pertaining to all applicable payers.
The position includes the general development and ongoing refinement of administrative infrastructure for the management of financial activity associated with for-profit corporate sponsorship as well as non-industry submissions pertaining to clinical trials. Provides guidance and serves as the point of contact for new and junior staff, specifically Budget Analysts and Coverage Analysts for financial related questions, engaging management as appropriate. Assist new/junior staff with prioritizing tasks. May provide training, onboarding and/or mentorship to new/junior staff; may have supervisory responsibilities.
Ensures quality of the study start-up activities; as needed may conduct quality review and/or audits of clinical trial coverage analysis, budgets, clinical trial agreements and/or financial data entered in OnCore.
As a successful candidate, you will:
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Coordinate with all relevant groups to draft, finalize, and gain approval of coverage analyses and budgets while tracking all appropriate data metrics. Review coding and charge determinations with PI and study team. Enter and/or review financial data in OnCore and initiate the sign-off process of the OnCore calendar/financial console.
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Perform critical assessment of each project to confirm funding source and negotiates consistently as per institutional guidelines. Perform detailed analyses of current budgets to establish precedent pricing and better budget development techniques. Assess comparable nature of projects by factors such as study phase or disease-type to ensure appropriate costing.
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Analyze new protocols, letters of intent, synopses, etc., received from sponsors, review committees or PI/study teams to determine coverage analysis/budget necessity and/or prioritization in coordination with department leadership.
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Interact with sponsor officials to solve budget issues such as budgetary changes, target patient accrual changes, requests for additional funds, or general cost disputes.
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Compile non-detailed budget estimates via internal estimation tools, as needed and when applicable to sponsor guidelines. Work with third-party vendors if detailed estimates are required
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Carry out periodic reviews of study files to ensure administrative quality, compliance, and consistency across clinical trials
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Review protocol amendments for any revisions affecting the budget; updates budget as necessary or re-prioritizes for additional development by a third-party vendor.
Your qualifications should include:
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Bachelor’s Degree or equivalent combination of education and experience.
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Six years of dedicated experience in oncology clinical research budget development and negotiation and/or coverage analysis development.
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Experience working in research administration, a Contract Research Organization, pharma, biotech industry, academic medical center, or a clinical practice arena.
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Experience with HCPCS / CPT codes.
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Experience with Medicare regulations, guidelines, policies.
Nice to have
Preferred education:
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PharmD, Bachelor of Science in Nursing, or Masters in a health-related field.
Additional Information:
Job Status: Full time, exempt
Salary range $100,755 - $161,219
City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.
City of Hope is an equal opportunity employer.
Benefits
To learn more about our Comprehensive Benefits, pleaseCLICK HERE.
Please note: City of Hope is committed to a safe and transparent hiring experience. Please be aware that scammers may attempt to impersonate our organization through fake job postings, emails or interviews.
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Apply only through our official website or trusted partner platforms.
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City of Hope will never request payment or fees at any stage of the hiring process.
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We will not request sensitive personal or financial information prior to the acceptance of a formal offer.
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All communications will come from official @coh.org email addresses.
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Interviews are conducted only through approved, professional channels.
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Be cautious of unsolicited communications, urgent requests or opportunities that seem inconsistent with standard hiring practices.
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