What you will be doing
• Administer the pre-employment background screening process from initiation through final disposition.
• Serve as the primary day-to-day contact for the company’s background screening vendor and help maintain a productive vendor relationship.
• Review background screening reports and related documentation for completeness and accuracy.
• Monitor screening progress, resolve routine issues, and ensure timely completion of candidate requirements.
• Analyze compliance, screening, and vendor data to identify trends, monitor service levels, and provide insights that support decision-making and process improvements.
• Complete Form I-9 and employment eligibility verification steps for all new hires.
• Escalate potential concerns and consult with Legal, Compliance, HR Business Partners, and Talent Acquisition partners when necessary.
• Maintain confidential, detailed, and accurate records to support compliance requirements, audit readiness, and sound governance practices.
• Review candidate Conflict of Interest disclosures as part of the pre-employment process.
• Identify disclosures requiring additional review and coordinate escalations to Compliance and Legal partners.
• Track review outcomes and maintain appropriate documentation.
• Develop a working knowledge of employment laws and regulations that impact hiring and pre-employment decisions, including FCRA, EEOC, and related requirements.
• Support compliance-related processes, audits, reporting, and documentation activities.
• Assist with process improvement initiatives that increase efficiency, reduce risk, and improve candidate experience.
• Partner with Finance, Total Rewards and external vendors to ensure accurate vendor invoicing, reporting, and budget tracking activities.
• Build strong relationships with Talent Acquisition, Hiring Managers, HR Business Partners, Compliance, Legal, and other stakeholders.
• Provide timely and professional communication regarding candidate status, compliance requirements, and process updates.
• Demonstrate sound judgment when handling sensitive or confidential matters.
• Contribute to a positive team environment focused on service, collaboration, and continuous improvement, while supporting broader HR Compliance initiatives such as policy governance, employee relations, global mobility, and other compliance-related programs as needed.