Regional Office Administrative Assistant - Denver
Read straight from Burns & McDonnell's careers page, verified 3d ago.Seekless can tailor your résumé to it.
Seekless can write your résumé for this posting first.
Before you apply
SalaryNo pay range posted
LocationUS-CO-Denver
Work modeon-site
Typefull-time
SeniorityEntry
DepartmentGlobal Practice
Company size10,000+ people
First seenOct 22, 2026 · 2w ago
Verified live3d ago
At a glanceSummarised by Seekless from the posting.
High school diploma or GED
Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
Excellent organizational skills and attention to detail
Strong verbal and written communication skills
Demonstrated ability to work independently with accuracy, reliability, and sound judgment
Proactive, solutions-oriented mindset with the ability to anticipate needs and adapt to changing priorities
Prior experience in an administrative, coordinator, or office management role
Experience planning and executing large-scale internal events
Familiarity with internal communications platforms and content management tools
Experience with AI tools
Skills
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft OneNote
Microsoft Forms
Microsoft Teams
AI tools
Benefits
Employee ownership
About the role
A Brief Overview
The Regional Office Global Practice Administrative Assistant will provide administrative support for the Global Practice leadership to ensure continuity of daily Global Practice functions and operations by collaborating to provide and present Global Practice information. This position coordinates with leadership to provide administrative services in conjunction with Global Practice and business line goals and objectives.
Responsibilities
What You Will Do
Department & Leadership Coordination
•
Manage and maintain calendars, scheduling, and logistics for department leadership, including recurring and ad hoc meetings.
•
Plan, coordinate, and facilitate on-site and off-site department meetings including project reviews, financial meetings, management meetings, and planning sessions. Responsibilities include room reservations, calendar invitations, and catering coordination.
•
Attend department planning sessions to compile and coordinate presentation slide decks and manage AV/IT requirements.
•
Serve as a dedicated note taker for management meetings, planning sessions, and other recurring department meetings; prepare and distribute meeting minutes and action item summaries.
•
Monitor department deadlines and benchmarks; support preparation and presentation of monthly progress reports and track action items through completion.
•
Prepare a variety of communications including emails, meeting agendas, presentations, and reports utilizing Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, Forms).
•
Assemble and analyze information involving department plans and budgets to keep leadership informed of projected and final costs.
•
Monitor, review, and approve standard expenditures to ensure department activities are conducted within established budgets.
•
Facilitate the dissemination of information across the department, Global Practice, and key stakeholders through email, Outlook calendar invitations, and internal communications channels.
•
Field and resolve questions regarding department and Global Practice operations; research and provide appropriate answers.
•
Responsible for handling sensitive and confidential information with discretion.
Denver Office & Regional Support
•
Organize and execute office-wide events and meetings, including those for visiting groups from corporate offices or other locations.
•
Support presentations for monthly all-staff meetings and other office-wide gatherings.
•
Coordinate office-related issues and complaints and follow up to ensure resolution.
•
Provide back-up front desk/reception support as needed.
•
Manage supply inventory and purchasing for the department.
•
Handle incoming and outgoing mail and package distribution.
Safety Summit
•
Lead planning and execution of the annual internal Safety Summit, including managing planning committees, developing presentation materials, coordinating catering, organizing swag, planning social hours, and assisting attendees with travel logistics.
Team Culture & Employee Engagement
•
Coordinate and send department-wide birthday and service anniversary recognition.
•
Plan and organize team social hours and team-building events for the department and individual project groups.
•
Act as a liaison between department staff and building café management to surface feedback and develop solutions.
•
Support onboarding logistics for new hires and interns, including workstation setup, scheduling, and serving as a welcoming resource for questions.
•
Take photos at events and of new hires for use on internal resources.
Requirements
Required
•
High school diploma or GED required; four-year degree preferred.
•
Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
•
Excellent organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously.
•
Strong verbal and written communication skills; ability to communicate professionally with all levels of the organization and with external contacts including clients, vendors, and community partners.
•
Demonstrated ability to work independently with accuracy, reliability, and sound judgment.
•
Proactive, solutions-oriented mindset with the ability to anticipate needs and adapt to changing priorities.
Nice to have
Preferred
•
Prior experience in an administrative, coordinator, or office management role.
•
Experience planning and executing large-scale internal events.
•
Familiarity with internal communications platforms and content management tools.
•
Experience with AI tools is a plus; we provide resources and training for those eager to develop these skills.
About the company
Burns & McDonnell is making the world a better place every day. When we take on some of the world’s toughest challenges, we’re putting the industry’s best thinking to work, striving to create amazing success for our clients and amazing careers for our employee-owners. Our staff of more than 7,000 engineers, architects, construction professionals, scientists, consultants and business professionals is constantly growing.
We have offices and projects across the U.S. and around the globe. We are proud to rank among FORTUNE magazine’s 100 Best Companies to Work For. Our culture, powered by 100% employee ownership, plays a major role in getting us there. Each employee brings a high level of commitment to every project. Clients have shown their appreciation of this dedication, rewarding us with a 90% repeat business rate and decades-long partnerships. That’s pretty cool for a firm that started as a small engineering consulting shop back in 1898.
At Burns & McDonnell, you’ll have the opportunity to make a difference while fulfilling your personal and professional ambitions. Our entrepreneurial culture lets you guide your destiny and shape the path your career travels. And with hundreds of service specialties, your career and development options are endless.
Are you ready to create amazing?
Burns & McDonnell is an Equal Opportunity Employer Minorities/Females/Disabled/Veterans
More roles at Burns & McDonnell